This tab provides general information on a cheque received with the Employee Loan Payment transaction type: employee, repayment installment amount, cheque number, clearing date, and so forth.
If you are manually creating this document, it is recommended that you first select Employee Loan Payment in the Transaction Type field—this enables the fields appropriate for this transaction type.
On this tab, the following fields are required: Employee, Cash Flow Item, Amount, Entity, Clearing Date, and Cheque No.
The "Cheque Received (create)" form. The Main tab
In the Employee field, specify an employee who borrowed the money from the company (entity).
The Cash Flow Item field is auto-populated with the default flow item associated with employee loans.
<Auto> in the Number field indicates that a number to this document will be assigned automatically when you save the document. The From field is populated automatically with the current business date. You can select another date, if necessary.
In the Clearing Date field, select the date starting which you can cash this check.
In the Cheque No. field, specify the number printed on the cheque.
In the Entity field, select an entity of your company for which this document is being prepared. The Entity field is available if the Multi-Company Accounting option is selected on: Administration > Settings> General Settings. You can select your personal default entity to appear in documents that you create; for this, refer to Personal Settings. If you have not selected your default entity, the entity defined first will be used as the system default value.
The Basis field is auto-populated if this cheque received was created on the basis of a document of the following types: Money (Plan).
In the Amount field, specify the amount of the cheque; in the adjacent field select the currency of the cheque. The effective exchange rate for the currency with respect to the national currency is shown to the right of the field. On the Payment Details tab, you can apply the cheque amount to multiple loans of the employee if needed. The Amount field may be auto-populated by the current loan repayment amount when you populate the Payment Details tab; adjust for the cheque amount.
In the Comment text box, you can specify some additional information for this document.
The toolbar buttons
After entering some data on the tab, click the Save button to save your work. After filling out all the tabs, click Post to save and post the document without closing it or Post and close to save, post and close the document.
To indicate that the posted cheque has been cleared, click Clear on the toolbar, select the clearing date and specify whether you have received cash or made a deposit; a cash or bank receipt will be generated automatically. For details, refer to Clearing a Cheque Received.
You can print the document for records; for this on the toolbar, click Print > Cheque Received Voucher.
If the cheque was voided, you can register its cancellation. For this, click Generate on the toolbar and select Cheque Cancellation.
For descriptions of other buttons, see Document Toolbar.