Documents of the Cheque Received type are available only if the Cheque Accounting option is selected on the Administration > Settings > Money form.

To access the Cheques Received document list, go to Money > Cheque Documents > Cheques Received.

Generally, Cheque Received are used to register the funds received to your company in the form of cheques from customers, suppliers, employees, and as the result of some other transactions.

The Cheques Received list

The list of cheques includes all the Cheques Received available in the system. You can filter the list by entity, company, and employee by using the fields above the toolbar. If you don't see a specific document, rearrange the list by date or cheque number or use the Search field to locate the document by amount or number. You can change the list display settings to suit your particular needs. To learn more about the list display settings, see Working with the item list. 

Note. Cleared cheques are shown in grey font.

Cheques Received can be based on documents of multiple types depending on the transaction type.

The following types of cheques received are available in the system (some of the transaction types are available if the specific features are turned on):

• From Customer: To register the customer payment made by cheque.
• From Supplier: To register the return of funds based on purchase returns or Debit Notes that were made by cheque.
• Return of Prepaid Employee Expenses: To register the return of funds earlier issued to employees for their business expenses.
• Employee Loan Payment: To register the repayment of funds borrowed by an employee (documents of this type are available if the Enable Loans to Employees option is selected on the Administration > Settings > Setting: HR & Payroll form) when made by cheque.
• Other: To register the funds added to the cash account as the result of other transactions.

Cheques received can be used as basis for documents of the following types (some of the document types are available if the appropriate features are turned on):

• Tax Invoice: This option is available for cheques with the From Customer transaction type; can be used to register the output VAT amounts applied to customer advance payments.
• Tax Credit Note Received: This option is available for cheques with the From Supplier transaction type; can be used to register the decrease in the recoverable input VAT incurred as the result of refund from supplier.
• Cheque Cancellation: To cancel a voided cheque.

The toolbar buttons

To create a document based on a received cheque, select the appropriate cheque from the list, click the Generate button and select the required document type. The data from the cheque will be automatically copied to the new document. 

To manually create a new document of the Cheque Received type, click the Create button on the toolbar.

To edit an existing document, double-click the line with the document in the Cheques Received list. You can also select the line, right-click it, and select Edit or click More actions > Edit on the toolbar.

To generate a document based on the selected cheque received, click Generate on the toolbar and select the appropriate document type; the following options are available: Tax Invoice, Tax Credit Note Received, and Cheque Cancellation.

To clear the selected cheque and generate either a bank receipt or cash receipt, click the Clear button. For details, refer to Clearing a Cheque Received.

You can print the document for records; for this on the toolbar, click Print > Cheque Received Voucher. If you need to send it by email, or perform other operations, refer to List Toolbar.

See also