This tab provides general information on a bank statement: period of operations, bank account, currency of the bank account, entity owning the bank account, opening and closing balances for the period.
On this tab, the following fields are required: Bank Account, Entity, Start and End Dates, Opening and Closing Balances.
The "Bank Statement (create)" form. The Main tab
The reconciliation status of the bank statement is indicated under the toolbar; on the screenshot above, it's Unmatched - the default status for a newly created Bank Statement. The status changes to Matched once it was used as the basis for a Bank Reconciliation document in which all its lines were matched to internal documents.
In the Bank Account field, specify the bank account which statement you received.
The Currency of the bank account is indicated below.
<Auto> in the Number field indicates that a number to this document will be assigned automatically when you save the document.
The From field is populated automatically with the current business date. You can select another date, if necessary.
In the Entity field, select an entity of your company for which this document is being prepared. The Entity field is available if the Multi-Company Accounting option is selected on: Administration > Settings> General Settings. You can select your personal default entity to appear in documents; for this, refer to Personal Settings. If you have not selected your default entity, the entity defined first will be used as the system default value.
Use the Start Date and End Date fields to define the date range of the statement operations.
Use the Opening Balance field to enter the balance of the bank account on the start date according to the received statement.
Use the Closing Balance field to enter the balance of the bank account on the end date according to the received statement.
In the Comment text box, you can add any relevant information.
The toolbar buttons
After entering some data on the tab, click the Save button to save your work. After filling out all the tabs, click Post to post the document without closing it or Post and close to post and close the document.
To reconciliate this bank statement with internal bank documents, click Generate > Bank Reconciliation.
For descriptions of other buttons, see Document Toolbar.
The available links
The following link is available fro the document at the top of the form:
- Reconciliation Statuses of Bank Statement Line: Click this link to view the detailed information on reconciliation statuses of each line of the statement.
The Bank Statement form after it was reconciled with internal documents. The Main tab
Other information
At the bottom of the form, you can view who created this document and the current status of the document; it can be one of the following:
- New (document was created, but not recorded to the database)
- Not Posted (document was recorded, but not posted)
- Posted (document was posted)
- Marked for Deletion (document was marked to be deleted)
The reconciliation status of the document appears at the left lower corner of the form after the Bank Reconciliation document (in which this payment was matched to a bank transaction) was posted. Reconciliation statuses are used if the Bank Statement Reconciliations option is selected on the Administration > Settings > Money form and the Reconcile Bank Statements option is selected for the bank account master record.
The Bank Receipt form. The Main tab (lower left corner)
For documents with the Matched reconciliation status, the Unmatch button appears to the right of status so that you can click it to undo matching of this document to a bank transaction.