On this tab, you can enter general information about Consignee Report: the company that received the goods for consignment sales, contract, the entity whose goods are sold, document that is the basis for the report.

The required fields are: Company, Contract, and Entity.

The "Consignee Report (create)" form. The Main tab

In the Company field, select a customer, an individual or legal entity, for whom this report is created. Select it from the Companies list.

<Auto> in the Number field indicates that a number for this document is assigned automatically when you save the document. The From field is populated automatically with the current business date. You can select another date, if necessary.

In the Entity field, select the legal entity of your company for which this document is being prepared. The Entity field is available if the Multi-Company Accounting option is selected on the Administration > Settings > General Settings form. The default entity for all users can be selected on the General Settings form. Also, you can specify your personal default entity, for details refer to Personal Settings.

The Contract field is filled automatically for the selected company with the default contract. If necessary, you can select the contract related to consignment sales from the Company's Contracts list (to open the list, select Show all in the drop-down list).

Click the link to the right of the Contract field; this link includes three default GL Accounts. The GL Accounts dialog box opens.

The GL Accounts dialog box

Make sure that the correct accounts are selected. If needed, replace the accounts. Click OK to save the selections and close the dialog box.

The Basis field is populated automatically, if the consignee report is generated from Invoice (Transfer to Consignment). If needed, you can manually select the basis document from the list of customer documents (for this, click Show all from the drop-down list). Once the basis document is selected, the data is copied to this report. If, after you edited the document, you want to cancel the edits, click the Fill in button – the details from the basis document will be copied to the report.

In the Comment text box, you can enter some additional information.

The currency of the document is defined according to the selected contract. To select other currency, select another contract, or create a new one, if necessary. To learn more about contracts, see Company Contracts.

Notice the hyperlink below the Warehouse field – AED* Wholesale Price* Out of Scope on the screenshot above (can be different in your document). By clicking the hyperlink, you can open the Prices and Currency dialog box and apply another taxation option. If VAT Applied is selected as taxation option, the Generate Tax Invoice button appears at the bottom of the form.

The document totals and other information

At the bottom of the form, the Total Due field shows the document total that is due by the entity to the consignee. The VAT field (available if taxation option is VAT Applied) shows the input VAT amount calculated on sales of items.

Note. All the amounts are shown in the document currency.

The Prepayment field shows the amount paid by the consignee in advance. For details on applying prepayments, see Offsetting Prepayments.

Also, at the bottom of the form, you can view who created the document and the document current status; it can be one of the following:

• New: The document was created, but not saved.
• Not Posted: The document was saved, but not posted.
• Posted: The document was posted.
• Marked for Deletion: The document was marked to be deleted.

The toolbar buttons

After filling out the tab, click the Save button to save your work. After filling out all the tabs, click Post to save and post the document without closing it or Post and close to save, post, and close the document.

Use the Generate button to create one of the following documents as based on this consignee report:

• Cash Payment: For cash payments made to consignees as their commissions.
• Bank Payment: For bank payments made to consignees as their commissions.
• Cheque Issued: For payments to consignees made by bank cheques for their commissions.
• Tax Invoice: To register the VAT on sales of the transferred items. This option is available if the taxation option for the document is VAT Applied.
• Cash Receipt: To register any cash payments received from the consignee for consignment sales.
• Bank Receipt: To register any payments received from the consignee to your bank account for the sales of items on consignment.
• Cheque Received: To record any bank checks received from the consignee for consignment sales.
• Tax Invoice Received: To register the taxes to be paid on commissions.

For other button descriptions, see Document Toolbar.