The Expenses tab provides a list of business expenses the employee paid for.
The "Employee Expense Report (create)" form. The Expenses tab
To add an expense, click the Add or Pick button (refer to Working with the pick operation). To open the list of expenses, click the Show All hyperlink. To create a new item, click 
(Create); for more details, refer to the Items topic. You can download a list of expenses with prices and other details from an Excel document (an .xlsx file). For this, click the 
button on the table toolbar and follow the step-by-step instructions in the appeared window. You can use the Up and Down ( 
) arrows to rearrange the items in the list.
In the Quantity column, you can specify the quantity if applicable. The UOM column is automatically populated with the default unit of measurement for the selected expense.
In the Price column, enter the unit price of the item.
The amounts in the Amount column are automatically calculated for each expense according to the specified price; otherwise you can enter the amount manually.
The VAT,%, VAT Amount, Total columns appear if VAT Applied is selected as the taxation option on the Main tab, populated with the applied VAT percent and calculated VAT amount and item total amount, respectively.
Optionally, in the Customer Order column, you can specify the order for which this item is purchased.
In the Business Activity column, select the business activity which is associated with this item.
Use the Project field to link the item to a specific project. The field is available if the Project Costing is selected on the Administration > Settings > Project Costing form.
You can use the Department and Expense Item columns to specify parameters for further analysis of these expenses.
In the Company field, select the supplier linked to this expense. The Contract field is populated with the default contract of the supplier; if there are multiple contracts, select the proper contract from the list.
Select a check box in the Tax Invoice column, if you have received a tax invoice that includes the item.
Use the In Doc # and In Doc Date fields to specify the number and date of the supporting document (shop receipt, supplier invoice, or so forth). Notice that you can attach a scan of the supporting document to the expense receipt by using the appropriate button ( 
) on the toolbar.
In the GL Accounts column, you can view the default accounts to be updated by this transaction. If needed, you can replace them with other accounts.