The Expenses tab provides a list of business and personal expenses the employee is responsible for.
The "Employee Expense Report (create)" form. The Expenses tab
To add an expense, click the Add or Pick button (refer to Working with the pick operation). To open the list of expenses, click the Show All hyperlink. To create a new item, click 
(Create); for more details, refer to the Items topic. You can use the Up and Down ( 
) arrows to rearrange the items in the list.
The 
icon in the first column indicates that for this item payroll deductions were defined. For information on setting up payroll deductions, see the The Payroll Deductions dialog box section below in this topic.
In the Quantity column, you can specify the quantity if applicable. The UOM column is automatically populated with the default unit of measurement for the selected expense.
In the Price column, enter the unit price of the item.
The amounts in the Amount column are automatically calculated for each expense according to the specified price; otherwise you can enter the amount manually.
The VAT,%, VAT Amount, Total columns appear if VAT Applied is selected as the taxation option on the Main tab, populated with the applied VAT percent and calculated VAT amount and item total amount, respectively.
Optionally, in the Customer Order column, you can specify the order for which this item is purchased.
In the Business Activity column, select the business activity which is associated with this item.
The Project column is available if the Project Costing functionality is turned on on the Administration > Settings > Project Costing form. You can link the expenses with projects from the list of available projects.
If the Enable Project Tasks option is selected on the Administration > Settings > Project Costing form, you can link each expense with specific project task.
You can use the Department and Expense Item columns to specify parameters for further analysis of these expenses.
In the Company field, select the supplier linked to this expense. The Contract field is populated with the default contract of the supplier; if there are multiple contracts, select the proper contract from the list.
Select a check box in the Tax Invoice column, if you have received a tax invoice that includes the item.
Use the In Doc # and In Doc Date fields to specify the number and date of the supporting document (shop receipt, supplier invoice, or so forth). Notice that you can attach a scan of the supporting document to the expense receipt by using the appropriate button ( 
) on the toolbar.
In the GL Accounts column, you can view the default accounts to be updated by this transaction. If needed, you can replace them with other accounts.
The tab toolbar buttons
The Payroll Deductions button is available only if the Enable Payroll Deductions option is selected on the Administration > Settings > HR and Payroll form. Click the Payroll Deductions button on the toolbar if you need to deduct the expense amount from the earnings of specific employees – this invokes the corresponding dialog box (for more information, refer to the section below).
For other button descriptions, refer to Document Toolbar.
The Payroll Deductions dialog box
To cancel the deductions, click Cancel in the dialog box.
The Payroll Deductions dialog box
Click Add to add a new line to the list of employee deductions. Create a list of employees to distribute the deduction amount.
In the Employee column, select the employee for deduction.
In the Deduction Type column, select or create a type of deduction.
In the Deduction Amount column specify the particular amount.
Use the GL Accounts column to select the account for recording deductions.
In the Transaction Content column, type a description of the GL entry.
Make sure that the sum in the Deduction Amount column is equal to the expense amount shown on the top of the dialog box.
Click OK to save the list of deductions. Click Cancel to close the dialog box without saving the data.