This tab provides general information on a cheque received: employee who returns the funds, entity that receives the cheque, cheque number and clearing date, and so forth.

If you are manually creating this document, it is recommended that you first select Return of Prepaid Employee Business Expenses in the Transaction Type field—this enables the fields appropriate for this transaction type.¶

On this tab, the following fields are required: Employee, Cash Flow Item, Amount, Entity, Clearing Date, and Cheque No.

The "Cheque Received (create)" form. The Main tab

In the Employee field, specify an employee from whom this payment is received.

In the Cash Flow Item field, specify the cash flow item to be able later to analyze the cash flows.

In the Clearing Date field, select the date starting which you can cash this check.

In the Cheque No. field, specify the number printed on the cheque.

<Auto> in the Number field indicates that a number to this document will be assigned automatically when you save the document. The From field is populated automatically with the current business date. You can select another date, if necessary.

In the Entity field, select an entity of your company for which this document is being prepared. The Entity field is available if the Multi-Company Accounting option is selected on: Administration > Settings> General Settings. You can select your personal default entity to appear in documents; for this, refer to Personal Settings. If you have not selected your default entity, the entity defined first will be used as the system default value.

The Basis field is auto-populated if this cheque received was created on the basis of a document of one of the following types: Employee Expense Report, Cash Payment, or Bank Payment. If needed, you can manually select the basis document from the list of available documents (for this, click Show all from the drop-down list). Once the basis document is selected, the data is copied to this cheque received. If, after you edited the document, you want to cancel the edits, click the Fill in button – the details from the basis document will be copied to the document.

In the Amount field, specify the amount of cheque received from the employee. The default currency of the amount is the currency of the advance issued for the employee or the employee expense report.

Select the currency in which this cheque was issued. The effective exchange rate for the currency with respect to the national currency is shown to the right of the field.

In the Comment text box, you can specify additional information related to this document.

The toolbar buttons

After entering some data on the tab, click the Save button to save your work. After filling out all the tabs, click Post to save and post the document without closing it or Post and close to save, post and close the document. 

For the cheque received you can generate the Money Transfer document if you intend to move the received funds to another cash account or to a bank account. For this, click Generate > Money Transfer on the toolbar.

To indicate that the posted cheque has been cleared, click Clear on the toolbar, select the clearing date and specify whether you have received cash or made a deposit; a cash or bank receipt will be generated automatically.

You can print the document for records; for this on the toolbar, click Print > Cheque Received Voucher.

If the cheque was voided, you can register its cancellation. For this, click Generate on the toolbar and select Cheque Cancellation.

For other button descriptions, see Document Toolbar.