This tab provides general information on a cash receipt which registers the funds received in a foreign currency and their source.
If you are manually creating this receipt, it is recommended that you first select Currency Purchase in the Transaction Type field—this enables the fields appropriate for this transaction type.
On this tab, the following fields are required: Cash Flow Item, Amount, Entity, and Cash Account.
The "Cash Receipt (create)" form. The Main tab
To be able later to analyze the cash flows, in the Cash Flow Item field, specify the cash flow item associated with employee loans.
<Auto> in the Number field indicates that a number to this document will be assigned automatically when you save the document.
The Date field is populated automatically with the current business date. You can select another date, if necessary.
In the Entity field, select an entity of your company for which this document is being prepared. The Entity field is available if the Multi-Company Accounting option is selected on: Administration > Settings> General Settings. You can select your personal default entity to appear in documents that you create; for this, refer to Personal Settings. If you have not selected your default entity, the entity defined first will be used as the system default value.
If needed, you can manually select the basis document in the Basis field from the list of available documents (for this, click Show all from the drop-down list). Once the basis document is selected, the data is copied to this cash receipt. If, after you edited the document, you want to cancel the edits, click the Fill in button – the details from the basis document will be copied to the receipt.
The Cash Account field shows the default cash account of the selected entity, however, you can select another cash account of the entity if needed.
In the Amount field, specify the total amount, received from the source in the currency of the cash account. The effective exchange rate for the currency with respect to the national currency is shown to the right of the field.
In the Comment field you can specify some additional information for this receipt.
The toolbar buttons
After entering some data on the tab, click the Save button to save your work. After filling out all the tabs, click Post to post the document without closing it or Post and close to post and close the document.
For the receipt, you can generate a document of the following types:
- Money Transfer: To transfer received funds to another bank or cash account.
For descriptions of other buttons, see Document Toolbar.