On the Payment Details tab, you can provide information about documents associated with the bank receipt, taxation details, and information on the exchange rates used for the document.
The "Bank Receipt (create)" form. The Payment Details tab in Single-Row mode
To add a document, click the Add button on the table toolbar. As you add documents, the columns are populated.
Generally, documents with the From Supplier transaction type are refunds (a check box is selected in the Advance column).
In the Contract column, specify a contract related to a receipt.
The Accounts Rate and Accounts Factor columns are populated automatically according to the contract currency's exchange rate with respect to the national currency on the document date. The Accounts Amount column shows the receipt amount in the contract's currency. If the rate is changed, the amount is recalculated in the Accounts Amount column.
In the Payment Amount column, specify the amount (in the currency of the bank account).
In the VAT,% column (which is enabled for advance payments), you can view the VAT rate applicable to the document.
The VAT Amount columns (which are enabled for advance payments) are populated with the VAT amount calculated in the currency of the bank account and the VAT amount in the national currency if they are different currencies.
In the Date of Original Supply column, specify the date of the invoice received from the supplier.
In the Order column, specify a purchase order to which this bank receipt is related.
In the Proforma Invoice column, specify a proforma invoice related to the bank receipt.
The Planning Document column is available if the Use a payment calendar option is selected on the Administration > Settings > Money form. The column is auto- populated in case of the money receipt based on a Money Transfer (Plan) or Money Receipt (Plan) document.
If the Project Costing functionality is enabled in the application on the Administration > Settings > Project Costing form, you can link a bank receipt with a related project which you can select in the Project column (to find a project, start typing its name or code in the column).
Click a link in the GL Accounts column to open the GL Accounts dialog box and to view the default GL accounts to be used for the document; replace them with another accounts if needed.
The GL Accounts dialog box
In the Payment Amount column, specify how the receipt amount is split between documents.
Make sure that the sum in the Payment Amount column is equal to the amount in the Total field below the table.
The tab totals
At the bottom of the form, the VAT field shows the VAT amount owed on the receipt. The Total field shows the total amount of the document; make sure that the sum in the Payment Amount column is equal to the amount in the Total field.
The tab toolbar
You can use the following buttons on the tab toolbar:
- Pick: To open the list of supplier documents and to manually select the unpaid documents from the list.
- Fill: To populate the list automatically with any of the supplier documents which sum will be equal to the payment amount.