On the Payment Details tab, you can provide information about documents associated with the bank receipt, taxation details, and information on the exchange rates used for the document.
The "Bank Receipt (create)" form. The Payment Details tab
You can add documents to the list one by one, or you can add multiple documents at once by using the following buttons:
- Pick: To open the list of customer documents and to manually select the unpaid documents from the list.
- Fill: To populate the list automatically with any of the customer unpaid documents which amount will be equal to the payment amount.
In the Contract column, specify a customer contract related to a receipt.
In the Advance column, select the check box if the received payment is intended as a customer advance payment for services or goods that will be provided later.
In the Document column, select a customer document that will be paid with this receipt; if this receipt is an advance payment, the column is disabled.
The Accounts Amount column shows the amount (in the contract currency) that will be paid with the received bank receipt. If the rate is changed, the amount is recalculated in the Accounts Amount column.
The Accounts Rate and Accounts Factor columns are populated automatically according to the contract currency's rate with respect to the national currency that is in effect on the document date.
In the Payment Amount column, specify the amount received for the document or as advance within the contract (in the currency of the entity's selected bank account).
In the Order field, specify a customer order to which this bank receipt is related.
In the Proforma Invoice field, specify an invoice related to the bank receipt.
The Planning Document field is available if the Use a payment calendar option is selected on the Administration > Settings > Money form. The field is auto- populated in case of the money receipt based on a Money Transfer (Plan) or Money Receipt (Plan) document.
If the Project Costing functionality is enabled in the application on the Administration > Settings > Project Costing form, you can link a bank receipt with a related project which you can select in the Project field (to find a project, start typing its name or code in the field).
In the VAT,% field (which is available for advance payments) you can view the VAT rate applicable to the document.
The VAT Amount field (which is available for advance payments) is populated with the VAT amount calculated in the national currency.
The Planning Document column is available if the Use a payment calendar option is selected on the Administration > Settings > Money form. The column is auto-populated in case of the bank receipt based on a Money Transfer (Plan) or Money Receipt (Plan) document.
If the Project Costing functionality is enabled in the application on the Administration > Settings > Project Costing form, you can link a bank receipt with a related project which you can select in the Project column (to find a project, start typing its name or code in the field).
In the Order column, specify a customer order to which this bank receipt is related.
The tab totals
At the bottom of the form, the VAT field shows the VAT amount owed on the receipt. The Total field shows the total amount of the document; make sure that the sum in the Payment Amount column is equal to the amount in the Total field.
The tab toolbar
You can use the following buttons on the tab toolbar:
- Pick: To open the list of customer documents and to manually select the unpaid documents from the list.
- Fill: To populate the list automatically with any of the customer unpaid documents which sum will be equal to the payment amount.