To open this form, click the Default GL Accounts  link on top of the Accounting > Fixed Assets > Fixed Assets form.

The list includes all sets of default GL accounts that are used for fixed assets of the company in your application in accounting for fixed assets.


The Fixed Assets list. Default GL accounts

This list includes all the default accounts that are used for fixed assets, tangible and intangible. The settings are flexible. You can choose to use the same default GL accounts for all tangible fixed assets and other GL accounts for all intangible fixed assets of all entities, or you can set up specific sets of default accounts for fixed assets of specific entities, or you can assign specific sets of accounts to particular classes of fixed assets or to particular fixed assets.

For example, on the screenshot above, two different sets of accounts are defined, One set is intended for tangible fixed assets of all entities, and another set - for intangible assets of all entities. The GL accounts that will be used for any fixed asset of the tangible or intangible type of any entity are listed in the table's rows with no asset  in the Fixed Asset column,  no class in the Class column, no entity in the Entity column. This is the predefined setting.

When you post a transaction associated with a particular fixed asset, the program will use the default accounts as follows:

  1. From a specific set of accounts defined for this particular asset if there is such a set.
  2. From a specific set of accounts defined for the class to which this particular asset belongs if there is such a set.
  3. From a specific set of accounts assigned to fixed assets of the type defined for the entity to which the asset belongs if there is such a set.
  4. From the default set of default accounts initially intended for all assets of the type of all entities.

The toolbar buttons

Click Create to add a set of GL accounts for a class of fixed assets or a specific fixed asset. For details, see Adding a Fixed Asset. Default GL accounts.

Alternatively, you can create a new set of GL accounts for a specific fixed asset by copying an existing set of accounts and making some changes to it.

See also

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