To access the list of Fixed Assets, go to Asset Management > Master Data > Fixed Assets.

This form presents a list of fixed asset master records and helps you create master records for new fixed assets.


The Fixed Assets list

The hierarchic list of fixed assets includes all the master records available in the system. The fixed assets are listed with their inventory IDs, initial costs, accumulated depreciation amounts, net book values, statuses. If you don't see a specific fixed asset, open another folder, use the Search field to locate the asset master record by its properties. You can change the list display settings to suit your particular needs. To learn more about the list display settings, see Working with the item list.

The master records of fixed assets can be arranged in a hierarchical structure by using groups (folders). The number of hierarchy levels is virtually unlimited.

Initially, there are no master records of fixed asset in the system database. You can manually create records at any time and you can import the records as an .CSV or .XCL file.

To edit an existing master record, double-click the line with this master record.

Toolbar buttons

Click the Create button on the toolbar to create a new fixed asset master record. For details, refer to Adding a Fixed Asset.

Click Create Group on the toolbar to create a group. For details on creating a group and setting up its default GL accounts, see Adding a Group of Fixed Assets.

The Operations with Fixed Assets button allows you to generate new documents for the fixed assets selected in the list:

  • Calculate Depreciation: Generates a  Depreciation Calculation document with the data on the selected fixed asset.
  • Show Fixed Asset Documents: Generates a Depreciation Calculation document with the data on the selected fixed asset.
  • Accept for Accounting: Generates a Fixed Asset Entry document with the data on the selected fixed asset.
  • Change Parameters: Generates a Change of Fixed Asset Parameters document with the data on the selected fixed asset.
  • Enter Monthly Usage: Generates a Fixed Asset Monthly Usage document with the data on the selected fixed asset.
  • Write Off: Generates a Fixed Asset Write Off document with the data on the selected fixed asset.
  • Capital Improvements to Fixed Assets: Generates a Depreciation Calculation document with the data on the selected fixed asset.
  • Start of Conservation: Generates a Conservation of Fixed Assets document with the Start of Conservation transaction type.
  • Cancellation of Conservation: Generates a Conservation of Fixed Assets document with the Cancellation of Conservation transaction type.
  • Sell: Generates a Fixed Asset Sale document with the data on the selected fixed asset.
  • Prepare for Sale: Generates a Preparation for Fixed Asset Sale document with the data on the selected fixed asset.

You can click the Reports button to generate any of the following reports:

  • Inventory Card
  • Statement of Depreciation
  • Fixed Assets Output

For more information on reports, refer to Asset Management: Reports.

Available Links

On the form, the only link is:

  • Default GL Accounts: Use this link to view or edit the list of default GL accounts that are used for all the fixed assets available in the database. Also, you can create a new set of default accounts applicable to groups of fixed assets or particular fixed assets.

See also

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