This tab provides general information on a Cheque Received: customer, cash account of the entity that receives the money, basis document, amount, applicable taxes, date, and so forth.
If you are manually creating this document, make sure that From Customer is selected in the Transaction Type field—this enables the fields appropriate for this transaction type.
On this tab, the following fields are required: Customer, Cash Flow Item, Amount, Entity, Clearing Date, and Cheque No.
The "Cheque Received (create)" form. The Main tab
In the Customer field, specify a company or another legal entity from whom the payment is received. Select it from the Companies list.
<Auto> in the Number field indicates that a number to this document will be assigned automatically when you save the document. The From field is populated automatically with the current business date. You can select another date, if necessary.
In the Cash Flow Item field, specify the cash flow item associated with this customer payments to be able to analyze the cash flows later.
In the Clearing Date field, select the date starting which you can cash this check.
In the Cheque No. field, specify the number printed on the cheque.
In the Amount field, specify the amount drawn on cheque received from the customer and select the currency of the cheque. You can apply this amount to multiple documents of this customer on the Payment Details tab. The effective exchange rate (with respect to the national currency) is shown to the right of the field.
In the Taxation field, select one of the following options:
- VAT Applied: If the customer payment is an advance.
- Out of Scope: If the incoming payment is not taxable.
- Export (Rate 0%): If the payment is related to export which is taxable at 0% rate.
- Intra GCC: If the transaction took place in one of the GCC countries.
In the Entity field, select an entity of your company for which this document is being prepared. The Entity field is available if the Multi-Company Accounting option is selected on: Administration > Settings > General Settings. You can select your personal default entity to appear in documents; for this, refer to Personal Settings. If you have not selected your default entity, the entity defined first will be used as the system default value.
The Basis field is auto-populated if this cheque received was created on the basis of a document of the following types: Customer Order, Consignee Report, Fixed Asset Sale, or Invoice. If needed, you can manually select the basis document from the list of customer documents (for this, click Show all from the drop-down list). Once the basis document is selected, the data is copied to this cheque received. If, after you edited the document, you want to cancel the edits, click the Fill in button – the details from the basis document will be copied to the document.
In the Comment text box, you can specify some additional information.
The toolbar buttons
After entering some data on the tab, click the Save button to save your work. After filling out all the tabs, click Post to save and post the document without closing it or Post and close to save, post and close the document.
You can register a Tax Invoice if this cheque received is an advance—first, you need to save the cheque received—in one of the following ways:
- By clicking the Generate Tax Invoice button at the bottom of the form. All the details from this cheque received will be copied to the tax invoice.
- By clicking Generate on the toolbar and then selecting Tax Invoice from the drop-down list of options.
To indicate that the posted cheque has been cleared, click Clear on the toolbar, select the clearing date and specify whether you have received cash or made a deposit; a cash or bank receipt will be generated automatically.
You can print the document for records; for this on the toolbar, click Print > Cheque Received Voucher.
If the cheque was voided, you can register its cancellation. For this, click Generate on the toolbar and select Cheque Cancellation.
For descriptions of other buttons, see Document Toolbar.