On the Bank Account (create) form, you can enter information about a new bank account, its currency, and how it will be used. Also, you can provide additional information related to the bank account.

Note. The same form is used for creating bank accounts for an entity, employee, and supplier or customer company.

On this form, the following fields are required: Account Owner, Account No, and SWIFT.

The "Bank Account (create)" form

In the Account Owner field, first select the type of owner (Entity, Company, or Employee) and then, select a a particular owner of the selected type.

In the Account No. field, type the number of the bank account, and in the Currency field select its currency from a drop-down list of available currencies.

In the IBAN field, specify the International Bank Account Number if available. The system will use this information in the document print forms.

To specify the SWIFT code, click the button located to the right in the field and select the bank with its SWIFT from a drop-down list of available banks. If the required bank is not in the list, click Create to add the bank. For details, refer to Adding a Bank.

The Bank and Branch Name fields are populated from the bank master record automatically.

Select the Use for WPS option if this bank account will be used for salary payments via the WPS (Wages Protection System).

The Reconcile Bank Statements option appears on the form if the Reconcile Bank Statements option is selected on the Administration > Settings > Money form.

Select the Reconcile Bank Statements option if reconciliation of bank statements with internal documents is required for this bank account. 

The Bank Reconciliation Start Date field becomes available and required once the Reconcile Bank Statement option is selected. By default, the field is populated with the current date. In this field, specify the date from which the internal bank documents will be available for reconciliation. 

Note. If you select earlier reconciliation start date than the current date, you will need to re-post all the Bank Payments, Bank Receipts, and Money Transfers incurred in the period (time interval) between the selected date and the current date, so that correct reconciliation statuses could be assigned to these documents.  

Account Additional Information

In this section of the form, you can specify the dates indicating the period when the account can be used: for this, use the Opening Date and Closing Date fields.

Optionally, in the Permit # and Date field, you can enter the number of permit and the date when the permit was issued.

The Presentation field is auto-populated with a name generated for the bank account; the name comprises the data from the fields: Account No. and Bank.

Note. If you create the bank account at the implementation stage before the start of actual operations, use the Opening Balance Entering document to enter the beginning balance for the bank account. To enter the beginning balance after the start of operations, use the Funds Transfer document if you move the funds from another bank account or cash account or Bank Receipt if you use another source of funds.

The toolbar buttons

Click Save to save the bank account or the Save and close button to save the bank account and close the form.

Click the Edit GL Accounts button to open the GL Account Edit dialog box.

The GL Account Edit dialog box

In the GL Account field, you can view the default GL account to which this bank account is linked. By default, all transactions on all bank accounts of all entities are displayed on the same GL account (Bank Accounts). If needed, at the implementation stage, you can select another GL account as the default account or assign different GL accounts to be used for bank accounts in different currencies.

The GL Account Edit dialog box for a bank account

Warning. If the GL account has already been used in transactions for this bank account, you cannot replace it with another GL account.
To edit the account itself, click the button located to the right in the field.

To apply the changes and close the dialog box, click OK; to discard the changes, click the Cancel button.