On the Payment Details tab, you can provide information about documents associated with the cheque received, taxation details, and information on the exchange rates used for the document.


The "Cheque Received (create)" form. The Payment Details tab in Single-Row mode

There is a switch for changing the display mode which is located to the right on the tab. There are the following two options:

  • Single-Row Mode. By default, this option is applied. Use this mode if the cheque should be applied only to a single document.
  • Table Mode. Use this mode to apply the cheque amount to multiple documents. You can add documents to the list one by one.

Single-Row Mode

Generally, documents with the From Supplier transaction type are refunds (the No radio button is selected for the Advance option).

In the Contract field, specify a contract to which this cheque is related. The Accounts Rate and Accounts Factor fields are populated automatically according to the contract currency's exchange rate with respect to the national currency on the document date. The Accounts Amount field shows the received amount in the contract currency. If the rate is changed, the amount is recalculated in the Accounts Amount field.

The GL accounts shown to the right of the field are the accounts that will be used for generating journal entries for the document.

In the Document field, specify a document to which this cheque received is related.

In the Order field, specify a purchase order to which this cheque received is related.

In the Proforma Invoice field, specify a proforma invoice related to the cheque received.

The Planning Document field is available if the Use a payment calendar option is selected on the Administration > Settings > Money form. The field is auto- populated in case when the payment is based on a Money Transfer (Plan) or Money Payment (Plan) document.

If the Project Costing functionality is enabled in the application on the Administration > Settings > Project Costing form, you can link a cheque issued with a related project which you can select in the Project field; to find a project, start typing its name or code in the field. 

Table mode


The "Cheque Received (create)" form. The Payment Details tab in table mode

In the Payment Amount column, specify the partial amount which will be applied to a particular contract, document, planning document or project. If the received amount is applied to multiple contracts, projects and planning documents, the total amount (which is displayed in the Total field below the table) must be equal to the sum in the Payment Amount column.




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