This tab provides general information on a bank receipt with the Employee Loan Payment transaction type: employee, repayment installment amount, bank account of the entity, basis document, date, and so forth.
If you are manually creating this receipt, it is recommended that you first select Employee Loan Payment in the Transaction Type field—this enables the fields appropriate for this transaction type.
On this tab, the following fields are required: Employee, Cash Flow Item, Amount, Entity, and Bank Account.
The "Bank Receipt (create)" form. The Main tab
In the Employee field, specify an employee who borrowed the money from the company (entity). You are prompted to confirm that the form will be populated with the data of this employee's loans.
The Cash Flow Item field is auto-populated with the default flow item associated with employee loans.
<Auto> in the Number field indicates that a number to this document will be assigned automatically when you save the document.
The Date field is populated automatically with the current business date. You can select another date, if necessary.
In the Entity field, select an entity of your company for which this document is being prepared. The Entity field is available if the Multi-Company Accounting option is selected on: Administration > Settings> General Settings. You can select your personal default entity to appear in documents that you create; for this, refer to Personal Settings. If you have not selected your default entity, the entity defined first will be used as the system default value.
The Basis field is auto-populated if this bank receipt was created on the basis of a document of the following types: Employee Loan. If needed, you can manually select the basis document from the list of loan documents (for this, click Show all from the drop-down list). Once the basis document is selected, the data is copied to this bank receipt. If, after you edited the document, you want to cancel the edits, click the Fill in button – the details from the basis document will be copied to the receipt.
The Bank Account field shows the default bank account of the selected entity, however, you can select another bank account of the entity if needed.
The Amount field shows the amount due on the current loans of the employee. The default currency of the amount is the currency of the bank account to which the payment is received. The effective exchange rate for the currency with respect to the national currency is shown to the right of the field.
In the Comment field you can specify some additional information for this receipt.
The reconciliation status of the document appears in the left lower corner of the form if the Bank Statement Reconciliations option is selected on the Administration > Settings > Money form and the Reconcile Bank Statements option is selected in the bank account's master record. For a new document, the default status is Unmatched; after the Bank Reconciliation document (in which this receipt was matched to a bank transaction) was posted, reconciliation status may change to Partly Matched or Matched.
For documents with the Matched reconciliation status, the Unmatch button appears to the right of status so that you can click it to undo matching of this document to a bank transaction.
The toolbar buttons
After entering some data on the tab, click the Save button to save your work. After filling out all the tabs, click Post to save and post the document without closing it or Post and close to save, post and close the document.
For the receipt, you can generate a document of the following types:
- Money Transfer: To transfer received money to another bank or cash account.
Event: To schedule an event regarding this document.
For descriptions of other buttons, see Document Toolbar.