This tab provides general information on a cheque issued by your company: the entity issued the cheque, clearing date, basis document, amount, applicable taxes, date, and so forth.
If you are manually creating this document, make sure that in the Transaction Type field the To Supplier option is selected—this will make the fields that are appropriate for this transaction type available.
On this tab, the following fields are required: Supplier, Entity, Cash Flow Item, Taxation, Clearing Date, Amount, and Cheque No.
The "Cheque Issued (create)" form. The Main tab
In the Supplier field, specify the company that supplies goods or services. Select the supplier from the Companies list.
In the Cash Flow Item field, specify the cash flow item to enable further analysis of the cash flows.
<Auto> in the Number field indicates that a number to this document will be assigned automatically when you save the document. The From field is populated automatically with the current business date. You can select another date, if necessary.
In the Entity field, select an entity of your company for which this document is being prepared. The Entity field is available if the Multi-Company Accounting option is selected on the following form: Administration > Settings> General Settings. You can select your personal default entity to appear in documents that you create; for this, refer to Personal Settings. If you have not selected your default entity, the entity defined first will be used as the system default value.
The Basis field is auto-populated if this cheque issued was created on the basis of a document of one of the following types: Purchase Order, Invoice Received, Additional Expenses, Proforma Invoice Received, or Payment (Plan). If needed, you can manually select the basis document from the list of supplier documents (for this, click Show all from the drop-down list). Once the basis document is selected, the data is copied to this cheque issued. If, after you edited the document, you want to cancel the edits, click the Fill in button – the details from the basis document will be copied to the payment.
The Bank Account field shows the selected entity's default bank account. You can select any bank account that is used for cheques.
In the Clearing Date field, select the date starting which the check can be cashed by the supplier.
In the Cheque No. field, enter the number that is printed on the cheque.
In the Amount field, specify the cheque amount; the default currency of the cheque is the currency of the bank account. The effective exchange rate for this currency with respect to the national currency is shown to the right of the field.
In the Taxation field, select one of the following options:
- VAT Applied: If VAT is applicable to the payment (as in case of advance payment to supplier).
- Out of Scope: If the outgoing payment is not taxable.
- Import: If the payment is related to import.
In the Comment text box, you can specify some additional information about this document.
The toolbar buttons
After entering some data on the tab, click the Save button to save your work. After filling out all the tabs, click Post to save and post the document without closing it or Post and close to save, post and close the document.
You can print the cheque in any of the following formats: Cheque ADCB, Cheque ENBD, Cheque HSBC. For this, on the toolbar click Print and select the required option.
Also, you can print the document for records; for this on the toolbar, click Print > Cheque Issued Voucher.
For the Cheque Issued, you can generate a document of the following type:
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- Tax Invoice Received: To register the recoverable VAT if the payment is an advance to supplier.
To indicate that the cheque has been cleared, make sure that this document is posted, click Clear on the toolbar and select the clearing date; a bank payment will be generated automatically. For details, refer to Clearing a Cheque Issued.
For descriptions of other buttons, see Document Toolbar.