Documents of the Cheque Received type are available only if the Cheque Accounting option is selected on the Administration > Settings > Money form.

To access the Cheques Issued document list, go to Money > Cheque Documents > Cheques Issued.

Cheques Issued are created when you need to register any payments made by your company by cheques, for instance payments to suppliers for supplied goods and services rendered, refunds to customers, advances to employees to reimburse their business expenses, and so forth.

The Cheques Issued list

The list of cheques issued includes all the cheques issued available in the system. You can filter the list by bank account, entity, and transaction type by using the fields above the toolbar. If you don't see a specific document, rearrange the list by clearing date, or amount, or use the Search field to locate the document by a string in its description. You can change the list display settings to suit your particular needs. To learn more about the list display settings, see Working with the item list. 

Note. Cleared cheques are shown in grey font.

Cheques issued can be based on documents of multiple types depending on the transaction type.

The following types of cheques issued are available in the system (some of the transaction types are available if the specific features are turned on):

• To Supplier: To register the payment made to supplier from your company's cash account. As the basis, documents of the following types can be used: Invoice Received, Purchase Order, and Additional Expenses.
• To Customer: To register any refund made to customer from your company cash account. As the basis, Credit Notes can be used.
• Loan To Employee: To register the funds paid out to an employee as the loan principal amount (documents of this type are available if the Enable Loans to Employees option is selected on the Administration > Settings > Setting: HR & Payroll form). As the basis document, Loan to Employee can be used.
• Salary: To register the funds released from the bank account to pay salary to the employees for the pay period. As the basis, a document of the Payroll Sheet type can be used.
• For Employee Business Expenses: To register the advance payments to employees for their incoming business expenses.
• Other: To register the funds moved from the cash account as the result of other transactions.

Cheques issued can be used as basis for documents of the following types:

• Employee Expense Report: To register in the system the list of business expenses paid with the advance received by the employee.
• Tax Invoice Received: To register the recoverable VAT amount paid to the supplier with advance payments or payments for supplies and services.
• Tax Credit Note: To register the output VAT amount on customer refunds.
• Event: To schedule an event related to this document.

The toolbar buttons

To create a document based on a Cheque Issued, select the appropriate Cheque Issued from the list, click the Generate button and select the required document type. The data from the cheque issued will be automatically copied to the new document. 

To manually create a new document of the Cheque Issued type, click the Create button on the toolbar.

To edit an existing document, double-click the line with the document in the Cheques Issued list. You can also select the line, right-click it, and select Edit or click More actions > Edit on the toolbar. 

You can print a cheque for the selected document in any of the following formats: Cheque ADCB, Cheque ENBD, Cheque HSBC. For this, on the toolbar click Print and select the required option. Also, you can print the selected document for records; for this on the toolbar, click Print > Cheque Issued Voucher.

Use the Clear button to specify when the selected cheque was cashed. For details, refer to Clearing a Cheque Issued.

To indicate that a cheque was voided, select the document that registers the cheque and click Generate > Cheque Cancellation, specify the date and provide any relevant comments.

If you need to send the selected document by email, or perform other operations, refer to List Toolbar.

See also