On the Payment Details tab, you can provide information about documents associated with the cheque received, taxation details, and information on the exchange rates used for the document.

The "Cheque Received (create)" form. The Payment Details tab in single-row mode

There is a switch for changing the display mode which is located to the right on the tab. There are the following two options:

• Single-Row Mode. By default, this option is applied. Use this mode if the cheque is applied only to a single document.
• Table Mode. Use this mode to apply the cheque amount to multiple documents.

Single-Row Mode

For the Advance option, select Yes if the received cheque is intended as a customer prepayment for services or goods that will be provided later.

In the Contract field, specify a customer contract to which this cheque is related. If the contract currency is different from the cheque currency, the system will recalculate the amount shown in the Accounts Amount field based on the specified exchange rate. The GL accounts shown to the right of the field are the accounts that will be used for generating journal entries for the document.

Note. Which accounts will appear as the default accounts for the document depend on whether the Off-Balance-Sheet Accounting of Cheques option is selected on the Administration > Settings > General Settings form.

In the Document field, which is available only if this cheque is not an advance payment (No is selected for Advance), select a customer document that will be paid with this cheque.

The Accounts Rate and Accounts Factor fields are populated automatically according to the contract currency's rate with respect to the national currency on the document date. The Accounts Amount field shows the amount (in the contract currency) that will be paid with the received cheque. If the rate is changed, the amount is recalculated in the Accounts Amount field.

In the Order field specify a customer order to which this cheque is related.

In the Proforma Invoice field, specify an invoice related to the received cheque.

The Planning Document field (column) is available if the Use a payment calendar option is selected on the Administration > Settings >Money form. The field is auto- populated in case the document is based on a Money Transfer (Plan) or Money Receipt (Plan) document.

If the Project Costing functionality is enabled in the application on the Administration > Settings > Project Costing form, you can link the cheque with a related project which you can select in the Project field (to find a project, start typing its name or code in the field).

In the VAT,% field (which is available for advance payments) you can view the VAT rate applicable to the advance payment.

The VAT Amount field (which is available for advance payments) is populated with the VAT amount calculated in the national currency for the advance amount. If the cheque is in other currency than the national currency, the VAT amount is also shown in the cheque currency to the right.

Table mode

In Table mode, you can add documents to the list one by one, or you can add multiple documents at once by using the following buttons:

• Pick: To open the list of customer documents and to manually select the unpaid documents from the list.
• Fill: To populate the list automatically with any of the customer unpaid documents which amount will be equal to the cheque amount.

The "Cheque Received (create)" form. The Payment Details tab in table mode

The columns are populated as you add documents.

In the Payment Amount column, specify the partial amount of the cheque amount which will be applied to particular contract, document, project. If the received amount is applied to multiple projects and planning documents, the total amount (which is displayed in the Total Amount field below the table) must be equal to the sum in the Payment Amount column.