This tab provides general information on a bank payment: bank account of the entity, basis document, amount, applicable taxes, date, and related cash flow item.
If you are manually creating this document, select Other in the Transaction Type field—this will make the fields that are appropriate for this transaction type available.
On this tab, the following fields are required: Cash Flow Item, Amount, Entity, and Bank Account.
The "Bank Payment (create)" form. The Main tab
In the Cash Flow Item field, specify the cash flow item to enable further analysis of the cash flows.
<Auto> in the Number field indicates that a number to this document will be assigned automatically when you save the document. The From field is populated automatically with the current business date. You can select another date, if necessary.
In the Entity field, select an entity of your company for which this document is being prepared. The Entity field is available if the Multi-Company Accounting option is selected on the following form: Administration > Settings> General Settings. You can select your personal default entity to appear in documents that you create; for this, refer to Personal Settings. If you have not selected your default entity, the entity defined first will be used as the system default value.
The Amount field shows the total amount to be paid from the entity's bank account. The default currency of the amount is the currency of the bank account from which the the payment is issued. The effective exchange rate for the currency with respect to the national currency is shown to the right of the field.
Make sure that in the Taxation field the correct taxation option is selected. The following options are available:
- VAT Applied
- Out of Scope
The Basis field is auto-populated if this bank payment was created based on a document of one of the multiple types including Cheque Issued. If needed, you can manually select the basis document from the list of available documents (for this, click Show all from the drop-down list). Once the basis document is selected, the data is copied to this bank payment. If, after you edited the document, you want to cancel the edits, click the Fill in button – the details from the basis document will be copied to the payment.
The Bank Account field shows the default bank account of the selected entity, however, you can select another bank account of the entity if needed.
In the Comment text box, you can specify some additional information about this document.
The reconciliation status of the document appears in the left lower corner of the form if the Bank Statement Reconciliations option is selected on the Administration > Settings > Money form and the Reconcile Bank Statements option is selected in the bank account's master record. For a new document, the default status is Unmatched; after the Bank Reconciliation document (in which this payment was matched to a bank transaction) was posted, reconciliation status may change to Partly Matched or Matched.
For documents with the Partly Matched or Matched reconciliation status, the Unmatch button appears to the right of status so that you can click it to undo matching of this document to a bank transaction.
The toolbar buttons
After entering some data on the tab, click the Save button to save your work. After filling out all the tabs, click Post to save and post the document without closing it or Post and close to save, post and close the document.
For descriptions of other buttons, see Document Toolbar.
Other information
At the bottom of the form, you can view who created this document and the current status of the document; it can be one of the following:
- New (document was created, but not recorded to the database)
- Not Posted (document was recorded, but not posted)
- Posted (document was posted)
- Marked for Deletion (document was marked to be deleted)