This tab is populated with data on the benefit amounts that will be added in this pay period to the amounts accrued in previous periods for the employees of the selected department and its subdivisions. Only the employees with benefits in the specified currency that were assigned in the employment contracts and contract changes will appear in the list.
The tab is populated along with other tabs once you clicked the Fill button on the toolbar. Calculation of benefits is performed each pay period simultaneously with payroll calculation once you click Calculate on the toolbar; however, accrued amounts are not paid to employees each pay period.
To view the actual accrued amounts, use the Balances of Employee Benefit Provisions report.
The "Payroll Calculation (create)" form. The Provisions tab
The Employee column is populated with employee full names.
The Provision column presents the types of benefit granted to the employee according to the employment contract and its changes.
The Calculation Method column shows the methods used for the benefit accrual. The benefit amount is accrued by adding each month a fixed amount or percentage of specific types of compensation that were paid in previous month to the employee.
The Percent/Amount column shows either a fixed amount or the percent of specific types of compensation according to the calculation method.
The Amount column shows the monthly amount to be added to the benefit accrued amount. The amounts can be edited if needed.
The Curr. column shows the currency of the benefit.
Make sure that the Expense GL Account column is populated with the expense account to which these labor costs should be recorded. In the Expense Item and Business Activity columns, select an expense item for labor costs and a business activity to which this employment is related. The GL Accounts column shows the default liability account for registering the unpaid amounts.
For benefits that are calculated as percent of compensation amount, you can view the details of calculation. For this, select the employee benefit and click the Show Provision Calculation button on the table toolbar—this opens the Provision Calculation Details report.
The Provision Calculation Details Report
The Provision Calculation Details report provides information on the base accruals used to calculate the benefit expense for the employee benefit selected on the Provisions tab; available only for benefits defined as percentages.
The Provision Calculation Report
The Employee field shows the name of the selected employee and the Provision field shows the benefit.
The Total Base Amount shows the amount of all base accruals (and deductions if any) for the previous pay period. The Provision Percent field shows the percent of base accruals used for the benefit accrual according to the benefit definition in the Employee Benefit Types master records.
The Total Amount field shows the resulting amount to be added to the benefit accrued amount for the current month and to be recorded as corresponding expense in this month.
The report's table presents the following details of calculation.
The Accounting Period column shows the pay period in which the amounts of base accruals were calculated. The Accrual Type column is populated with the base accruals.
The Base Unit column shows the department where the employee worked in the accounting period.
The Amount (Cur of Doc) presents the amount of specific base accrual in the currency of document, while the Amount (Cur of Base) presents the amount in the currency of the base accrual.