Using this tab, you can provide main information about the loan adjustment.

First of all, in the Transaction Type field, select Writing Off Loans Received as transaction type --this will bring up fields appropriate for this transaction type.

The Loan Adjustment (create) form. The Main tab

<Auto> in the Number field indicates that a number to this document will be assigned automatically when you save the document.

The From field is populated automatically with the current business date. You can select another date, if necessary.

In the Entity field, select an entity of your company for which this document is being prepared. The Entity field is available if the Multi-Company Accounting option is selected on: Administration > Settings> General Settings. You can select your personal default entity to appear in documents; for this, refer to Personal Settings. If you have not selected your default entity, the entity defined first will be used as the system default value.

In the Responsible field, select the employee who is responsible for the transaction.

In the Lender field, that appears if the selected transaction type involves loans received, specify a company that issued the funds to your entity.

In the GL Account (Cr) field shows the default income GL account to be used for the credit side of the generated journal entries.

In the Department field, select the department responsible for the loan.

The Business Activity field shows the default business activity to which the loan was linked.

The Expense Item field shows the default expense item with which the loan was associated.

In the Responsible field, select the employee who is responsible for the transaction.

Use the Comment text box to provide any relevant comments.

Other information

At the bottom of the form, you can view who created the document and the current status of the document, which can be one of the following:

• New (document was created, but not recorded)
• Not Posted (document was recorded, but not posted)
• Posted (document was posted)
• Marked for Deletion (document was marked to be deleted)

The toolbar buttons

After entering some data on the tab, click the Save button to save your work. After filling out all the tabs, click Post to save and post the document without closing it or Post and close to save, post, and close the document.
For other button descriptions, see Document Toolbar.