On this tab, only the Accounting Section and Entity fields are required.

The Opening Balances Entering (create) form. The Main tab

<Auto> in the Number field indicates that a number to this document will be assigned automatically when you save the document. The From field is populated automatically with the current business date. You can select another date, if necessary.

Use the Accounting Section field to select the COA section and thus the type of balance. Selecting a section invokes the tabs specific to this section.

You can select a option from the following options:

• Inventory
• Cash Assets
• Settlements with Suppliers and Customers
• Employee Business Expenses: This option is available if the HR and Payroll module is enabled on the Administration > Settings > HR and Payroll form.
• Fixed Assets: This option is available if the Fixed Asset Management option is selected on the Administration > Settings > General Settings form.
• Salary: This option is available if the HR and Payroll module is enabled on the Administration > Settings > HR and Payroll form.
• Employee Vacations: This option is available if the HR and Payroll module is enabled on the Administration > Settings > HR and Payroll form.
• Loans to Employees: This option is available if the HR and Payroll module is enabled on the Administration > Settings > HR and Payroll form and if the Enable Loans to Employees option is selected on the same form.
• End of Service Provision: This option is available if the HR and Payroll module is enabled on the Administration > Settings > HR and Payroll form and if the Enable End-of-Service Benefit Calculation option is selected on the same form.
• Employee Benefit Provisions: This option is available if the HR and Payroll module is enabled on the Administration > Settings > HR and Payroll form.
• Taxes
• Loans Received and Issued: This option is available if the Enable Long-Term Credit and Loans option is selected on the Administration > Settings > General Settings form.
• Deferred expenses: This option is available if the Enable Deferred Expenses option is selected on the Administration > Settings > General Settings form.
• Deferred revenues: This option is available if the Enable Deferred Revenue option is selected on the Administration > Settings > General Settings form.
• PDCs (Post-Dated Cheques): This option is available if the Cheque Accounting option is selected on the Administration > Settings > Money form.
• Other section

In the Entity field, specify the entity for which the initial balance will be entered. The Entity field is available if the Multi-Company Accounting option is selected on: Administration > Settings > General Settings. You can select your personal default entity to appear in documents; for this, refer to Personal Settings. If you have not selected your default entity, the entity, which was defined first, will be used as the system default value.

The Autogenerate Settlement Documents check box is used to make the application to automatically generate documents supporting the balance specified on the Employee Business Expenses or the Settlements with Customers and Suppliers tabs.

In the Comment text box, you can specify some additional information.

The document totals and other Information

At the bottom of the form, you can view who created this document and the current status of the document; it can be one of the following:

• New (document was created, but not recorded to the database)
• Not Posted (document was recorded, but not posted)
• Posted (document was posted)
• Marked for Deletion (document was marked to be deleted)

There are no totals on this form.

The toolbar buttons

After filling out the tab, click the Save button to save your work. After filling out all the tabs, click Post to save, post the document without closing it or Post and close to save, post, and close the document.

For descriptions of other buttons, see Document Toolbar.