On this tab, only the Accounting Section and Entity fields are required.

The Opening Balances Entering (create) form. The Main tab

<Auto> in the Number field indicates that a number to this document will be assigned automatically when you save the document. The From field is populated automatically with the current business date. You can select another date, if necessary.

Use the Accounting Section field to select the COA section and thus the type of balance. Selecting a section invokes the tabs specific to this section.

The following options are available:

  • Inventory: Using this option, you can provide all the information on the inventory available in the organization.
  • Cash Assets: Using this option, you can enter the beginning balances of cash and bank accounts.
  • Settlements with Suppliers and Customers: Using this tab, you can enter the beginning balances of accounts receivable and payable.
  • Fixed Assets: This option is available if the Enable Fixed Assets Accounting option is selected on the Administration > Settings > Asset Management form.
  • Salary: This option is available if the Enable the Payroll and HR module option is selected on the Administration > Settings > HR and Payroll form.
  • Employee Business Expenses: This option is available if the HR and Payroll module is enabled on the Administration > Settings > HR and Payroll form.
  • Employee Vacations: This option is available if the HR and Payroll module is enabled on the Administration > Settings > HR and Payroll form.
  • Payroll Deductions: This option is available if the HR and Payroll module is enabled on the Administration > Settings > HR and Payroll form and the Enable Payroll Deductions option is selected on the same form.
  • Loans to Employees: This option is available if the HR and Payroll module is enabled on the Administration > Settings > HR and Payroll form and the Enable Loans to Employees option is selected on the same form.
  • End-of-Service Provision: This option is available if the Enable the Payroll and HR module option is selected on the Administration > Settings > HR and Payroll form and the Enable End-of-Service Benefit Calculation option is selected on the same form.
  • Employee Benefit Provisions: This option is available if the HR and Payroll module is enabled on the Administration > Settings > HR and Payroll form.
  • Taxes: This option is available if the VAT Accounting option is selected on the Administration > Settings > Taxes form.
  • Loans Received and Issued: This option is available if the Enable Long-Term Credits and Loans option is selected on the Administration > Settings > General Settings form. You can enter the balances of the loans received and issued.
  • Deferred Expenses: This option is available if the Enable Deferred Expenses option is selected on the Administration > Settings > General Settings form. You can provide information on the expenses yet to be recognized.
  • Deferred Revenues: This option is available if the Enable Deferred Revenues option is selected on the Administration > Settings > General Settings form. You can provide information on the revenues still deferred.
  • PDCs (Post-Dated Cheques): This option is available if the Cheque Accounting option is selected on the Administration > Settings > Money form. Using this option, you can provide details on available post-dated cheques.
  • Workwear and Tools: This option is available if the Enable Workwear and Tools Accounting option is selected on the Administration > Settings > Asset Management form. With this option selected, you can enter the data on the items of workwear and tools that are in use by employees.
  • Other Sections: Using this option, you can enter any other balances.

In the Entity field, specify the entity for which the initial balance will be entered. The Entity field is available if the Multi-Company Accounting option is selected on: Administration > Settings > General Settings. You can select your personal default entity to appear in documents; for this, refer to Personal Settings. If you have not selected your default entity, the entity, which was defined first, will be used as the system default value.

The Autogenerate Settlement Documents check box is used to make the application to automatically generate documents supporting the balance specified on the Employee Business Expenses or the Settlements with Customers and Suppliers tabs.

In the Comment text box, you can specify some additional information.

The document totals and other Information

At the bottom of the form, you can view who created this document and the current status of the document; it can be one of the following:

  • New (document was created, but not recorded to the database)
  • Not Posted (document was recorded, but not posted)
  • Posted (document was posted)
  • Marked for Deletion (document was marked to be deleted)

There are no totals on this form.

The toolbar buttons

After filling out the tab, click the Save button to save your work. After filling out all the tabs, click Post to save, post the document without closing it or Post and close to save, post, and close the document.

For descriptions of other buttons, see Document Toolbar.








  • No labels