This tab is available if the PDCs option is selected on the Main tab.
Using this tab, you can enter the beginning balances of cheques issued by the entity and cheques received by the entity before the start of operations in the application.
The Cheques Issued tab
On the Cheques Issued tab, you can enter information on cheques issued by your entity before the start of operations in the application.
The Opening Balances Entering (create) document. The PDCs tab; the Cheques Issued tab
To add a row, use the Add button. In a new row, you can provide all the information about a Cheque Issued issued by the entity and not yet cleared.
In the Transaction Type column, you can select a type of transaction from the following options:
- To Customer
- To Supplier
- For Employee Business Expenses
- Loan to Employee
- Other
Notice that depending on the selected transaction type, the application will use appropriate GL Accounts for generating documents and journal entries.
In the Clearing Date column, enter the date when the Cheque Issued can be cleared.
In the Cheque No. column, type the cheque number.
In the Recipient column, select the company or employee who received the cheque.
n the Bank Account column, specify the checking account related to the cheque or create a new one. For details, refer to Adding a Bank Account.
The Currency column is populated automatically once the bank checking account is selected. If the bank account is selected, you cannot change the currency.
The Contract column (available for the To Supplier or To Customer option, you can select the related contract).
Make sure that a check box in the Advance column is selected if the cheque was intended as advance from the customer.
<Auto> in the Document column indicates that the number for a generated document will be assigned automatically.
Use the Amount (Curr.) column, to enter the cheque amount in the currency of the cheque.
In the Accounts Amount column, the cheque amount converted to the currency of the contract will appear.
The Amount column shows the amount of the cheque converted to the accounting currency according to the currency exchange rate in effect on the document date.
The Cash Flow Item column is populated with the default cash flow item, if needed, you can select another item.
The GL Accounts column is populated with the default GL accounts for this type of transaction. The default GL accounts are defined using the Companies and Employees master data (for details, refer to Companies. Default GL Accounts and Employees. Default GL Accounts).
<Auto> in the Cheque column indicates that the cheque will be generated automatically.
You can use the Transaction Contents column to provide any comments for the Cheque Issued.
The Cheques Received tab
On the Cheque Received tab, you can enter information on cheques received by your entity (Cheques Received) before the start of operations in the application.
The Opening Balances Entering (create) document. The PDCs tab; the Cheques Received tab
To add a row, use the Add button. In a new row, you can provide all the information about a Cheque Received received by the entity and not yet cleared.
In the Transaction Type column, you can select a type of transaction from the following options:
- From Customer
- From Supplier
- Return of Prepaid Employee Business Expenses
- Employee Loan Payment
- Other
Depending on the selected transaction type, the application will use appropriate GL Accounts for generating journal entries (GL transactions).
In the Clearing Date column, enter the date when the Cheque Received can be cleared.
In the Cheque No. column, type the cheque number.
In the Issued By column, select the company or employee who sent the cheque.
For the Employee Loan Repayment transaction type, select the currency in the Currency column. For the From Customer or From Supplier transaction types the Currency column is populated automatically once the contract is selected.
The Contract column (available for the From Supplier or From Customer transaction type), you can select the related contract.
Make sure that a check box in the Advance column is selected if the cheque was intended as advance to the entity (From Customer transaction type).
<Auto> in the Document column indicates that the number for a generated document will be assigned automatically.
Use the Amount (Curr.) column, to enter the cheque amount in the currency of the cheque.
In the Accounts Amount column, the cheque amount converted to the currency of the contract will appear.
The Amount column shows the amount of the cheque converted to the accounting currency according to the currency exchange rate in effect on the document date.
The Cash Flow Item column is populated with the default cash flow item, if needed, you can select another item.
The GL Accounts column is populated with the default GL accounts for this type of transaction.
<Auto> in the Cheque column indicates that the cheque's internal number will be generated automatically.
You can use the Transaction Content column to provide any comments for this Cheque Received.