The list includes all sets of default GL accounts that are used for employees in your application.
To open this form, click the Default GL Accounts link on the Accounting > Master Data > Employees form.
The Employee GL Accounts list
This list includes all the default accounts that are used for employees for payroll, loans, advances for business expenses .
You can choose to use the same default GL accounts for all the employees, or you can assign specific accounts to particular employees.
The GL accounts that will be used for any employee are listed in the table's first row with no employee name in the Employee column. This is the predefined setting and becomes available in the system with the initialization data. You can edit these accounts to be used for all employees or you can define other sets of default accounts for specific groups of employees or specific employees.
The GL accounts to be used for a group of employees are presented in a row with the group name selected in the Employee column.
The GL accounts to be used for a particular employee are presented in a row with the employee's name selected in the Employee column.
When you post a transaction associated with a particular employee, the program will use the default accounts as follows:
- From a specific set of accounts defined for this employee if there is such a set.
- From a specific set of accounts defined for a group where this employee is a member if there is such a set. For more details, refer to Adding a group of employees.
- From the default set of default accounts intended for all employees.
The toolbar buttons
To create a new setting, click the Create button. For details on specifying default GL accounts for particular employees, refer to Adding an Employee. Default GL Accounts.