This tab contains a list of the documents which were used as bases of deductions.
Note. An adjustment amount cannot be greater than the initial deduction amount, and the resulting deduction amount is the initial deduction amount minus the adjustment amount. If the adjustment amount is equal to the deduction amount the deduction is cancelled.
The "Payroll Calculation (create)" form. The Deductions tab
To populate this tab, click the Fill in Balances button on the tab toolbar, the system will add all the documents in which there are deductions for the specified employee.
If you want to create a list of documents with deductions intended for this employee manually, click the Add button and select the base documents.
If you need to manually add an employee with the corresponding deduction, add a row by using the Add button, select an employee and enter the required data.
The selected check box in the TO column indicates that the corresponding row has been edited or added manually and must not be included in automatic calculation.
The Employee column shows the name of the employee.
The Position /Accrual Type column is automatically populated with the employee's position and one of actual accrual types from the employee's contract and contract changes. If you manually enter the row, select an additional accrual type below the position.
The Start Date / End Date column shows the dates that indicate the pay period or specific period within the pay period, the numbers of days and hours worked, and the deduction amount (Size) at the lower line.
The Indicator 1 / Indicator 2 / Indicator 3 column is populated with the parameters of the deduction type (generally used in the formula for this deduction, refer to Adding an Accrual or Deduction Type). The Value 1 / Value 2 / Value 3 column shows the amounts of corresponding indicators.
The Amount (Curr.) column shows the amount of the deduction resulted from the calculation based on the data provided by the document. This amount is shown in the currency of the base document; the Exchange Rate and Factor are shown in the same column.
The Deduction Basis column contains the reference to the supporting document.
The GL Account Cr/ Expense Item/Business Activity column provides information that will be used for generating journal entries - the default expense GL account and the analytical parameters.
The GL Accounts columns shows the liability account to record the deductions set for the pay period.
In the Transaction Content column, provide a brief description for the GL journal entries.
At the bottom of the form, the Deducted field shows the total amount to be deducted form the employees of the selected department with its subdivisions.
10.3.1.2. Creating a Payroll Calculation. The Accruals tab
This tab allows you to view the details on accruals and deductions in the selected registration (pay) period.
To automatically populate the list with employees of the selected department, click Fill on the toolbar. Note that if after you edited the document, you want to cancel the edits, click the Fill button again – the manually entered data will be removed.
The "Payroll Calculation (create)" form. The Accruals tab
The employees of the selected department and its subdivisions who were employed in the registration period are listed if they have accruals in the currency of this document (that is selected on the Main tab).
You can edit the data manually if needed.
If you need to add any accruals, click the Add button, select an employee, and enter the required data.
The selected check box in the TO column indicates that the corresponding row has been edited or added manually and must not be included in automatic calculation.
The Employee column shows the name of the employee.
The Position /Accrual Type column is automatically populated with the employee's position and one of actual accrual types from the employee's contract and contract changes. If you manually enter the row, select an additional accrual type below the position.
The Start Date / End Date column shows the dates that indicate the pay period or specific period within the pay period, the numbers of days and hours worked, and the accrual amount (Size) at the lower line.
The Indicator 1 / Indicator 2 / Indicator 3 column is populated with the parameters of the accrual type (generally used in the formula for this accrual, refer to Adding an Accrual or Deduction Type). The Value 1 / Value 2 / Value 3 column shows the amounts of corresponding indicators.
The Amount column shows the amount of the accrual resulted from the calculation based on the data provided by the document.
The Detail Document column contains the reference to the supporting document if any.
The GL Account/ Expense Item/ Business Activity column provides information that will be used for generating journal entries - the default expense GL account and the analytical parameters.
The GL Accounts columns shows the liability account to record the unpaid amounts due for the pay period.
At the bottom of the form, the Total field shows the total amount to be paid to the employees of the selected department with its subdivisions.
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