On this tab, you can enter general information about sales of the fixed assets.

Note that the required fields are: Company, Contract, and Entity.

The "Fixed Asset Sales (create)" form. The Main tab

<Auto> in the Number field indicates that a number for this document is assigned automatically when you save the document. The From field is populated automatically with the current business date. You can select another date, if necessary.

Use the Company field to specify who purchased the fixed assets. In the Contract field, select the related contract.

In the Entity field, select an entity of your company for which this document is being prepared. The Entity field is available if the Multi-Company Accounting option is selected on: Administration > Settings> General Settings. You can select your personal default entity to appear in documents; for this, refer to Personal Settings. If you have not selected your default entity, the entity, which was defined first, will be used as the system default value.

Use the link under the Entity field (in the screenshot above, the link is AED, Out of Scope ) to change the taxation settings if applicable.

The Comment text box can be used to specify any additional information about this sales.

The document totals and other Information

At the bottom of the form, you can view who created this document and the current status of the document; it can be one of the following:

• New (document was created, but not recorded to the database)
• Not Posted (document was recorded, but not posted)
• Posted (document was posted)
• Marked for Deletion (document was marked to be deleted)

The Total Due field is populated with the sales total in the document currency.

You can use the Prepayment field to select the prepayment received from the company-customer.

The toolbar buttons

After filling out the tab, click the Save button to save your work. After filling out all the tabs, click Post to post the document without closing it or Post and close to post and close the document.

To register an incoming payment for the fixed asset, click the Generate button and select the required option from the following:

• Cash Receipt
• Bank Receipt
• Cheque Received

Click the Settings button if you need to offset the prepayments to the listed fixed assets automatically.

This opens the Document Settings dialog box on which you can select whether the system will be applying the prepayments automatically.

For descriptions of other buttons, see Document Toolbar.