This tab provides general information about the cash payment: cash account of the entity issuing advance, basis document, amount, date, and so forth.

If you are manually creating this document, select For Employee Business Expenses in the Transaction Type field—this will make the fields that are appropriate for this transaction type available.

On this tab, the following fields are required: Employee, Cash Flow Item, Amount, Entity, and Cash Account.

The "Cash Payment (create)" form. The Main tab

In the Employee field, specify the employee who will take advance for business expenses.

In the Cash Flow Item field, specify the cash flow item to enable further analysis of the cash flows.

<Auto> in the Number field indicates that a number to this document will be assigned automatically when you save the document. The From field is populated automatically with the current business date. You can select another date, if necessary.

In the Entity field, select an entity of your company for which this document is being prepared. The Entity field is available if the Multi-Company Accounting option is selected on the following form: Administration > Settings > General Settings. You can select your personal default entity to appear in documents that you create; for this, refer to Personal Settings. If you have not selected your default entity, the entity defined first will be used as the system default value.

The Basis field is auto-populated if this cash payment was created on the basis of a Cheque Issued, Employee Expense Report, Money Payment (Plan).  If needed, you can manually select the basis document from the list of available documents (for this, click Show all from the drop-down list). Once the basis document is selected, the data is copied to this cash payment. If, after you edited the document, you want to cancel the edits, click the Fill in button – the details from the basis document will be copied to the payment.

The Cash Account field shows the default cash account of the selected entity, however, you can select another cash account of the entity if needed.

The Amount field shows the amount to be paid to the employee from the entity's cash account. The default currency of the amount is the currency of the cash account from which the payment is issued. The effective exchange rate for the currency with respect to the national currency is shown to the right of the field.

In the Comment text box you can specify some additional information about this document.

The toolbar buttons

After entering some data on the tab, click the Save button to save your work. After filling out all the tabs, click Post to post the document without closing it or Post and close to post and close the document.

For the payment, you can generate a document of one of the following types:

• Employee Expense Report: To register the expenses paid by the employee with the received funds.

For descriptions of other buttons, see Document Toolbar.