This tab provides general information on a bank payment: bank accounts of parties of the transaction, basis document, amount, applicable taxes, date, and so forth.
First of all, make sure that in the Transaction Type field the To Supplier option is selected—this will make the fields that are appropriate for this transaction type available.
On this tab, the following fields are required: Supplier, Cash Flow Item, Amount, Entity, and Bank Account.
The "Bank Payment (create)" form. The Main tab
In the Supplier field, specify the company that supplies goods or services. Select the supplier from the Companies list.
In the Company Bank Account field, select the bank account of the supplier to which the funds will be sent.
In the Cash Flow Item field, specify the cash flow item to enable further analysis of the cash flows.
<Auto> in the Number field indicates that a number to this document will be assigned automatically when you save the document.
The Date field is populated automatically with the current business date. You can select another date, if necessary.
In the Entity field, select an entity of your company for which this document is being prepared. The Entity field is available if the Multi-Company Accounting option is selected on the following form: Administration > Settings> General Settings. You can select your personal default entity to appear in documents that you create; for this, refer to Personal Settings. If you have not selected your default entity, the entity defined first will be used as the system default value.
The Amount field shows the total amount to be paid from the entity's bank account. The default currency of the amount is the currency of the bank account from which the the payment is issued. The effective exchange rate for the currency with respect to the national currency is shown to the right of the field.
The Basis field is auto-populated if this bank payment was created on the basis of a document of the following types: Purchase Order, Additional Expenses, Money Expense (Plan), Proforma Invoice Received, Cheque Issued, or Invoice Received. If needed, you can manually select the basis document from the list of supplier documents (for this, click Show all from the drop-down list). Once the basis document is selected, the data is copied to this bank payment. If, after you edited the document, you want to cancel the edits, click the Fill in button – the details from the basis document will be copied to the payment.
The Bank Account field shows the default bank account of the selected entity, however, you can select another bank account of the entity if needed.
In the Taxation field, select one of the following options:
- VAT Applied: If VAT is applicable to the payment (as in case of advance payment to supplier).
- Out of Scope: If the outgoing payment is not taxable.
- Import: If the payment is related to import.
In the Comment field you can specify some additional information about this document.
The toolbar buttons
After entering some data on the tab, click the Save button to save your work. After filling out all the tabs, click Post to post the document without closing it or Post and close to post and close the document.
For the payment, you can generate a document of one of the following types:
- Tax Invoice Received: To register the recoverable VAT if the payment is an advance to supplier.
- Event: To schedule an event regarding this document.
For descriptions of other buttons, see Document Toolbar.