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On this tab, the following fields are required: Supplier, Cash Flow Item, Amount, Entity, and Bank Account.
The "Bank Receipt (create)" form. The Main tab
<Auto> in the Number field indicates that a number to this document will be assigned automatically when you save the document. The From field is populated automatically with the current business date. You can select another date, if necessary.
In the Supplier field, specify a company or other legal entity from whom the payment is received. Select it from the Companies list.
In the optional Supplier Bank Account field, specify the bank account of the supplier from whom which the funds were received.
<Auto> in the Number field indicates that a number to this document will be assigned automatically when you save the document.
The Date field is populated automatically with the current business date. You can select another date, if necessary.
In the Cash Flow Item field, specify the cash flow item associated with this supplier's returned funds to be able to analyze the cash flows.
In the Entity field, select an entity of your company for which this document is being prepared. The Entity field is available if the Multi-Company Accounting option is selected on: Administration > Settings> General Settings. You can select your personal default entity to appear in documents; for this, refer to Personal Settings. If you have not selected your default entity, the entity defined first will be used as the system default value.
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In the Amount field, specify the amount received from the supplier. You can apply this amount against supplier invoices on the Payment Details tab tab. By default, the receipt is in the currency of the bank account bank account to which this amount is received. Information on the currency exchange rate with respect to the national currency is shown in the field to the right of the field.
Note. Taxation settings for the document depends on the entity's country of tax registration.
In the Taxation field, select one of the following options:
- VAT Applied: If VAT is applicable to the receipt.
- Out of Scope: If the incoming payment is not taxable.Import
- Intra GCC: If the transaction took place in one of the GCC countries.
- Export (Rate 0%): If the payment original document is related to import.
In the Comment field you can specify some additional information.
Other information
The reconciliation status of the document appears in the left lower corner of the form if the Bank Statement Reconciliations option is selected on the Administration > Settings > Money form and the Reconcile Bank Statements option is selected in the bank account's master record. For a new document, the default status is Unmatched; after the Bank Reconciliation document (in which this receipt was matched to a bank transaction) was posted, reconciliation status may change to Partly Matched or Matched.
For documents with the Matched reconciliation status, the Unmatch button appears to the right of status so that you can click it to undo matching of this document to a bank transaction.
Also at the bottom of the form, you can view who created this document and the current status of the document; it can be one of the following:
- New (document was created, but not recorded to the database)
- Not Posted (document was recorded, but not posted)
- Posted (document was posted)
- Marked for Deletion (document was marked to be deleted)
The toolbar buttons
After entering some data on the tab, click the Save button to save your work. After filling out all the tabs, click Post to save and post the document without closing it or Post and close to save, post and close the document.
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- By providing the date and number of the document that was actually received from the supplier in the fields at the bottom of the form and clicking the Generate Tax Credit Note Received button at the bottom of the form. All the details from this bank receipt will be copied to the tax credit note received.
- By clicking Generate on the toolbar and then selecting Tax Credit Note Received from the drop-down list of options. In the document that appears, you will need to specify the information about the actually received document: the document number and date.
The Settings button is available if the Apply Bank Charges is selected on the Bank Charges tab, the Bank Statement Reconciliation option is selected on the Administration > Settings > Money form, and the Reconcile Bank Statements option is selected for the bank account.
The Document Settings dialog box
You can select how this Bank Receipt will be presented in a Bank Reconciliation document:
- With the Total Amount
- With the Net amount
- With two amounts: amount of bank changes and net amount
Click Cancel to dismiss the changes and close the dialog box. Click OK to save your changes and Keep Choice to make the currently selected option the default option and close the dialog box.
For other button descriptions, see descriptions of other tab toolbar buttons, see Document Toolbar.
Other information
At the bottom of the form, you can view who created this document and the current status of the document; it can be one of the following:
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The available links
The following links are available at the top of the form:
- Reconciliation Statuses of Bank Documents: Lists the receipts related to this bank account with their reconciliation statuses.
- Balances of Employee Business Expenses: Opens the same-name report; actual for receipts with other transaction types.
- Statement of Mutual Settlements: Generates the Statement of Mutual Settlements report for this customer and this entity.