On the Payment Details tab, you can provide information about documents associated with the received loan amount: contract, loan detailsagreement, and information on the exchange rates rate used for the document, and the received amount in the document currency.
The "Bank Receipt (create)" form. The Payment Details tab in Single-Row mode
There is a switch for changing the display mode which is located to the right on the tab. There are the following two options:
- Single-Row Mode. By default, this option is applied. Use this mode if the receipt is applied only to a single document.
- Table Mode. Use this mode to apply the receipt amount to multiple documents.
Single-Row Mode
In the Contract field, specify a contract related to the receipt.
The Accounts Rate and Accounts Factor fields tab
If you are manually creating this document, for adding a new document of the same lender, click the Add button on the table toolbar. As you add a document, the columns are populated with the corresponding data.
In the Contract column, specify a contract related to the received loan.
In the Loan Agreement column, specify a loan document for which the funds included in this document are received.
Initially, the Loan Amount column is populated automatically with the document amount from the Main tab converted to the contract currency if the document currency differs. The currency of the loan (contract) is indicated to the right in the field. Specify here the actually received amount in the contract currency.
The Rate and Factor columns are populated automatically according to the contract currency rate (with respect to the national currency) that is effective in effect on the document date. The Accounts Amount field shows the loan amount in the contract currency.The Planning Document field
Use the Payment Amount column to enter the amount received for this loan. If the amount is in the contract currency, it will update the value in the Loan Amount column. If it is in the document currency, the exchange rate will be recalculated to match the amount in the Loan Amount column. Note. Make sure that the sum of amounts in the Payment Amount column is equal to the value specified in the Amount field on the Main tab.
The Planning Document column is available if the Use a payment calendar option is selected on the Administration > Settings > Money form. The field column is auto-populated in case of the money receipt based based on a Money Transfer (Plan) or Money Receipt (Plan) document.
If the Project CostingCosting functionality is enabled in the application on the Administration > Settings > Project Costing form form, you can link a bank receipt this Bank Receipt with a related project which you can select in the Project field column (to find a project, start typing its name or code in the fieldcolumn).
Table mode
To add a document, click the Add button on the table toolbar. As you add documents, the columns are populated.
The " Bank Receipt (create)" form. The Payment Details tab in Table mode
In the Payment Amount column, specify how the receipt amount is split between documents.
Make sure that the sum in the Payment Amount column is equal to the amount in the Total field below the table
Make sure that the GL Accounts column is populated with the default liability account to be used for recording repayable funds.
To select another GL account, click the < > link in the GL Accounts column; then the same-name dialog box opens.
The GL Accounts dialog box
Select the account you need and click OK to save the selection and close the dialog box.
In the Transaction Content column, provide a brief comment for the received amount.