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The required fields are: Cash Flow Item, Amount, Entity, and Bank Account.
The "Bank Receipt (create)" form. The Main tab
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- Tax: To register a refund received from the Tax Authority.
- Penalties: To record the refunded penalties.
- Interest: To record the refunded incorrect interest previously paid.
<Auto> in the Number field indicates that a number to this document will be assigned automatically when you save the document.
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In the Entity field, select an entity of your company for which this document is being prepared. The Entity field is available if the Multi-Company Accounting option is selected on: Administration > Settings> General Settings. You can select your personal default entity to appear in documents; for this, refer to to Personal Settings. If If you have not selected your default entity, the entity defined first will be used as the system default value.
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The Amount (AED) field is populated with the refund amount in the national currency. You can edit the amount if needed. If the currency of the bank account is other than the national currency, the system will automatically calculate the amount in the currency of the bank account . in a field that appears below. The effective exchange rate for the currency with respect to the national currency is shown to the right of the field.
Other information
The reconciliation status of the document appears in the left lower corner of the form if the Bank Statement Reconciliations option is selected on the Administration > Settings > Money form and the Reconcile Bank Statements option is selected in the bank account's master record. For a new document, the default status is Unmatched; after the Bank Reconciliation document (in which this receipt was matched to a bank transaction) was posted, reconciliation status may change to Partly Matched or Matched.
For documents with the Partly Matched or Matched reconciliation status, the Unmatch button appears to the right of status so that you can click it to undo matching of this document to a bank transaction.
Also at the bottom of the form, you can view who created this document and the current status of the document; it can be one of the following:
- New (document was created, but not recorded to the database)
- Not Posted (document was recorded, but not posted)
- Posted (document was posted)
- Marked for Deletion (document was marked to be deleted)
The toolbar buttons
After filling out entering some data on the tab, click the the Save button button to save your work. After filling out all the tabs, click click Post to to save and post the document without closing it or or Post and close to to save, post and close the document.
The Settings button is available if the Apply Bank Charges is selected on the Bank Charges tab, the Bank Statement Reconciliation option is selected on the Administration > Settings > Money form, and the Reconcile Bank Statements option is selected for the bank account.
The Document Settings dialog box
You can select how this Bank Receipt will be presented in a Bank Reconciliation document:
- With the Total Amount
- With the Net amount
- With two amounts: amount of bank changes and net amount
Click Cancel to dismiss the changes and close the dialog box. Click OK to save your changes and Keep Choice to make the currently selected option the default option and close the dialog box.
For descriptions of other buttons, see see Document Toolbar.