The Expenses tab provides a list of services purchased by your company from the supplier or additional expenses incurred on purchasing the goods. If the purchased services will be provided to the entity during multiple sequential months, you can create deferred expenses for such services.
If the Enable Deferred Expenses option is selected on the Administration > Settings > General Settings form, you will be able to defer expenses for recognition over multiple financial periods.
If the Enable Payroll Deductions option is selected on the Administration > Settings > HR and Payroll form, this tab can be used to distribute the listed expenses for deduction from the salaries (earnings) of specific employees.
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To allocate the expenses (incurred on purchasing the goods) to costs of the items listed on the Inventory tab, select the Include Expenses in Cost Price check box. This makes the Distribute Expenses button on the toolbar of the Inventory tab available.
Note. Deferred expenses cannot Neither deferred expenses nor payroll deductions can be included in the cost of items.
To add an expense or service item, click the Add or Pick button (refer to Working with Using the pick operation). To open the list of services, click Add, then the Show All hyperlink. To create a new service, click Create; for more details, refer to the Items topic. You can import a list of expense or service items with prices and other details from an Excel document (an .xlsx file). For this, click the 
button on the table toolbar and follow the step-by-step instructions in the appeared window. The list can be edited in the Administration module.
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In the GL Accounts column, you can view the default accounts to be updated by this transaction. If needed, you can replace them with other accounts.
You can use the DepartmentDiscount, Expense Item, and Business Activity columns to specify parameters for further analysis of this purchasing transaction% and Discount columns to enter the supplier discount for the purchased service or expense if the Enable Discounts and Markups in Purchasing Documents option is selected.
The amounts in the Amount column are automatically calculated for each item according to the specified price, quantity of the service item, and supplier discounts; otherwise you can enter the amount manually.
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VAT_Amount = A*VAT_Rate/100.
The Total amount is automatically calculated according to the VAT-related settings as follows:
- If the Prices Include VAT option is selected: Total = Amount.
- If the Prices do not Include VAT option is selected: Total = Amount + VAT_Amount.
In the Comment field, you can specify some additional information about this service.
In the Transaction Content column, the description of the service is shown by default. If needed, you can edit the description.
The Business Activity column is You can use the Customer Order column to refer to the customer order which is the basis for this purchase. If all line items refer to the same order, you can move the Customer Order column to the Main tab as a field by using the Settings button on the form toolbar.
The Project Task column is available if the Enable Project Tasks option is selected on the Administration > Settings > Project Costing form. You can use the Project Task column to link this purchased item to the project task. If all line items refer to the same project task, you can move the Project Task column to the Main tab as a field by using the Settings button on the form toolbar.
The Department, Expense Item, and Business Activity columns are available if the Include Expenses in Cost Price check box is cleared. Select the business activity which is associated with this expense. If you need to create a deferral for any expense in the list, select the expense and click Create / Cancel Deferral on the toolbar to invoke the Deferred Expenses dialog box. The 
icon in the first column indicates that for this item a deferral was already created. To cancel the deferral, click Create / Cancel Deferral on the toolbar and then Cancel Deferral in the dialog boxSpecify the analytics for further analysis of this purchasing transaction.
In the Comment column, you can specify some additional information about this service.
In the Transaction Content column, the default description of the GL transactions generated for this purchase is shown. If needed, you can edit the description.
The tab toolbar buttons
You can use the Up and Down ( 
) arrows to rearrange the items in the list.
The Create / Cancel Deferral button is availableon the toolbar if the Enable Deferred Expenses option is selected on the Administration > Settings > General Settings form. Click Create / Cancel Deferral on the toolbar if you need to create a deferral for any selected expense in the list – this invokes the Deferred Expenses dialog box (for more information, refer to the section below). The icon in the first column of the list indicates that for this item a deferral was already created. To cancel the deferral, click Create / Cancel Deferral on the toolbar and then Cancel Deferral in the dialog box.
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To save the deferred expense, click Save in the dialog box. To discard the changes, click Cancel.
The Payroll Deductions dialog box
You can use this dialog box to create payroll deductions based on the incurred expense.
The Payroll Deductions dialog box
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