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On this tab, the following fields are required: Customer, Cash Flow Item, Amount, Entity, and Bank Account.
The "Bank Receipt (create)" form. The Main tab
In the Customer field, specify a company or other legal entity from whom the payment is received. Select it from the Companies list.
In the optional Customer Bank Account field, specify the bank account of the customer from which payment was received.
<Auto> in the Number field indicates that a number to this document will be assigned automatically when you save the document. The Date From field is populated automatically with the current business date. You can select another date, if necessary.
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In the Entity field, select an entity of your company for which this document is being prepared. The Entity field is available if the Multi-Company Accounting option is selected on: Administration > Settings> General Settings. You can select your personal default entity to appear in documents; for this, refer to Personal Settings. If you have not selected your default entity, the entity defined first will be used as the system default value. The currency is defined according to the currency of the entity's selected bank account.
The Basis field is auto-populated if this bank receipt was created on the basis of a document of the following types: Customer Order, Consignee Report, Fixed Asset Sale, or Invoice. If needed, you can manually select the basis document from the list of customer documents (for this, click Show all from the drop-down list). Once the basis document is selected, the data is copied to this bank receipt. If, after you edited the document, you want to cancel the edits, click the Fill in button – the details from the basis document will be copied to the receipt.
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In the Emirate field, select the emirate related to the transaction. By default, the field is populated with the emirate selected for the entity on the Accounting > Master Data > Entities form, the Tax Accounting tab.
Note. Taxation settings for the document depends on the entity's country of tax registration.
In the Taxation field, select one of the following options:
- VAT Applied: If VAT is applicable to the receipt as a customer advance payment, or to a transaction for which this payment receipt is intended.
- Out of Scope: If the incoming payment is not taxable.
- Export (Rate 0%): If the payment is related to export which is taxable at 0% rate.
- Intra GCC: If the transaction took place in one of the GCC countries.
In the Comment field text box, you can specify some additional information.
At the bottom of the form, the Generate Tax Invoice button appears in case the receipt is an advance payment to the customer.
The toolbar buttons
After entering some data on the tab, click the Save button to save your work. After filling out all the tabs, click Post to save and post the document without closing it or Post and close to save, post and close the document.
You can register a Tax Invoice for this bank receipt—first, you need to save the bank receipt—in one of the following ways:
- By clicking the Generate Tax Invoice button at the bottom of the form. All the details from this bank receipt will be copied to the tax invoice.
- By clicking Generate on the toolbar and then selecting Tax Invoice from the drop-down list of options.
For descriptions of other buttons, see Document Toolbar.
Other information
The reconciliation status of the document appears in the left lower corner of the form if the Bank Statement Reconciliations option is selected on the Administration > Settings > Money form and the Reconcile Bank Statements option is selected in the bank account's master record. For a new document, the default status is Unmatched; after the Bank Reconciliation document (in which this receipt was matched to a bank transaction) was posted, reconciliation status may change to Partly Matched or Matched.
The Bank Receipt form. The Main tab (lower left corner)
For documents with the Partly Matched or Matched reconciliation status, the Unmatch button appears to the right of status so that you can click it to undo matching of this document to a bank transaction.
Also at the bottom of the form, you can view who created this document and the current status of the document; it can be one of the following:
- New (document was created, but not recorded to the database)
- Not Posted (document was recorded, but not posted)
- Posted (document was posted)
- Marked for Deletion (document was marked to be deleted)
The toolbar buttons
After entering some data on the tab, click the Save button to save your work. After filling out all the tabs, click Post to to save and post the document without closing it or Post and close to save, post, and close the document.
You can register create a Tax Invoice for this bank receipt—first, you need to save the bank receipt—in one of the following ways:
- By clicking the Generate Tax Invoice button at the bottom of the form. All the details from this bank receipt will be copied to the tax invoice.
- By clicking Generate on the toolbar and then selecting Tax Invoice from the drop-down list of options.
Also, you can create a Money Transfer based on this receipt if you plan to move the received funds to another bank account or to a cash account.
The Document Settings button is available if the Apply Bank Charges is selected on the Bank Charges tab, the Bank Statement Reconciliation option is selected on the Administration > Settings > Money form, and the Reconcile Bank Statements option is selected for the bank account.
The Document Settings dialog box
You can select how this Bank Receipt will be presented in a Bank Reconciliation document:
- With the Total Amount
- With the Net amount
- With two amounts: amount of bank changes and net amount
Click Cancel to dismiss the changes and close the dialog box. Click OK to save your changes and Keep Choice to make the currently selected option the default option and close the dialog box.
For descriptions of other tab toolbar buttons, see Document Toolbar.
Other information
At the bottom of the form, you can view who created this document and the current status of the document; it can be one of the following:
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The available links
The following links are available at the top of the form:
- Reconciliation Statuses of Bank Documents: Lists the receipts related to this bank account with their reconciliation statuses.
- Balances of Employee Business Expenses: Opens the same-name report; actual for receipts with other transaction types.
- Statement of Mutual Settlements: Generates the Statement of Mutual Settlements report for this customer and this entity.