This tab provides general information on a bank receipt: basis document, amount, exchange rate, date, and so forth.
Bank Receipt (Repayment of Loan Issued) can be generated based on the amortization schedule available in the Loan Agreement document. If you are manually creating this receipt, it is recommended that you first select Repayment of Loan Issued in the Transaction Type field—this enables the fields appropriate for this transaction type.
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In the Borrower field, specify a company that repays the loan issued by the entity.
In the Borrower Bank Account field, select a bank account of the company that took the loan.
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In the Entity field, select an the entity of your company for which this document is being prepared. The Entity field is available if the Multi-Company Accounting option is selected on: Administration > Settings> General Settings. You can select your personal default entity to appear in documents that you create; for this, refer to Personal Settings. If you have not selected your default entity, the entity defined first will be used as the system default value.
The Basis field is auto-populated if this bank receipt was created on the basis of a document of the following types: Bank Payment Loan Agreement (Loan IssueIssued), Money Receipt (Plan). If needed, you can manually select the basis document from the list of available documents (for this, click Show all from the drop-down list). Once the basis document is selected, the data is copied to this bank receipt. If, after you edited the document, you want to cancel the edits, click the Fill in button – the details from the basis document will be copied to the receipt.
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In the Amount field, specify the repayment amount, received from the company-borrower. The default currency of the amount is the currency of the borrower contractselected bank account to which the amount is being received. The effective exchange rate for the currency with respect to the national currency is shown to the right of the field.
In the Comment field you can specify some additional information for this receipt.
Other information
The reconciliation status of the document appears in the left lower corner of the form if the Bank Statement Reconciliations option is selected on the Administration > Settings > Money form and the Reconcile Bank Statements option is selected in the bank account's master record. For a new document, the default status is Unmatched; after the Bank Reconciliation document (in which this receipt was matched to a bank transaction) was posted, reconciliation status may change to Partly Matched or Matched.
For documents with the Partly Matched or Matched reconciliation status, the Unmatch button appears to the right of status so that you can click it to undo matching of this document to a bank transaction.
Also at the bottom of the form, you can view who created this document and the current status of the document; it can be one of the following:
- New (document was created, but not recorded to the database)
- Not Posted (document was recorded, but not posted)
- Posted (document was posted)
- Marked for Deletion (document was marked to be deleted)
The toolbar buttons
After entering some data on the tab, click the Save button to save your work. After filling out all the tabs, click Post to save and post the document without closing it or Post and close to save, post and close the document.
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- Money Transfer: To transfer received money to another bank or cash account.
- Event: To schedule an event regarding this document.
The Settings button is available if the Apply Bank Charges is selected on the Bank Charges tab, the Bank Statement Reconciliation option is selected on the Administration > Settings > Money form, and the Reconcile Bank Statements option is selected for the bank account.
The Document Settings dialog box
You can select how this Bank Receipt will be presented in a Bank Reconciliation document:
- With the Total Amount
- With the Net amount
- With two amounts: amount of bank changes and net amount
Click Cancel to dismiss the changes and close the dialog box. Click OK to save your changes and Keep Choice to make the currently selected option the default option and close the dialog box.
For descriptions of other buttons, see Document Toolbar.
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