On the Payment Details tab, you can provide information about received loan amount: contract, loan agreement, the exchange rate used for the document, and the received amount in the document currency.
The "Bank Receipt (create)" form. The Payment Details tab
If you are manually creating this document, for adding a new document of the same lender, click the Add button on the table toolbar. As you add a document, the columns are populated with the corresponding data.
In the Contract column, specify a contract related to the received loan.
In the Loan Agreement column, specify a loan document for which the funds included in this document are received.
Initially, the Loan Amount column is populated automatically with the loan amount specified in the corresponding Loan Agreement. The currency of the loan is indicated to the right in the field; by default, it is the currency of the contract. If the actually received payment is in the loan currency, you can enter this amount here. The amount may be less than the amount in the agreement if the loan is being paid in installments. If the received amount is in another currency (document currency), enter it in the Payment Amount column, and the system will convert it to the loan currency and show the resulting amount in the Loan Amount column.
The Rate and Factor columns are populated automatically according to the contract currency rate (with respect to the national currency) that is in effect on the document date.
Use the Payment Amount column to enter the received amount in the document currency. The amount recalculated to the loan currency will be shown in the Loan Amount column. The Payment Amount column total must be equal to the value in the Amount field on the Main tab.
The Planning Document column is available if the Use a payment calendar option is selected on the Administration > Settings > Money form. The column is auto-populated in case of the money receipt based on a Money Receipt (Plan) document.
If the Project Costing functionality is enabled in the application on the Administration > Settings > Project Costing form, you can link this Bank Receipt with a related project which you can select in the Project column (to find a project, start typing its name or code in the column).
Make sure that the GL Accounts column is populated with the default liability account to be used for recording repayable funds.
To select another GL account, click the < > link in the GL Accounts column; then the same-name dialog box opens.
The GL Accounts dialog box
Select the account you need and click OK to save the selection and close the dialog box.
In the Transaction Content column, provide a brief comment for the received amount.