On the Payment Details tab, you can provide information about documents associated with the bank payment, taxation details, and information about the exchange rates used for the document.
The "Bank Payment (create)" form. The Payment Details tab in Single-Row mode
There is a switch for changing the display mode which is located to the right on the tab. There are the following two options:
- Single-Row Mode. By default, this option is applied. Use this mode if the payment is applied only to a single document.
- Table Mode. Use this mode to apply the payment amount to multiple documents. Use the Add button to add documents one by one. Refer to the screenshot below.
Single-Row mode
<No> is selected for the Advance option and is not available for editing, because cash payments with the To Customer transaction type are intended only for refunds paid to customers.
In the Contract field, select a customer contract related to this payment.
The Accounts Rate and Accounts Factor fields To add a document, click the Add button on the table toolbar. As you add documents, the columns are populated.
In the Contract column, specify a customer contract to which the payment is related.
In the Advance column, a check box will be selected for returned advance payment and for credit note to be paid.
In the Document column, select a customer document that will be paid with this payment.
The Accounts Rate and Accounts Factor columns are populated automatically according to the contract currency's rate with respect to the national currency on the document date. The Accounts Amount field column shows the amount in the contract currency. If the rate is changed, the amount is recalculated in the Accounts Amount field.In the Document field, select a customer document that will be paid with this payment
The amount recalculated to the document currency is shown in the Payment Amount column.
The Date of Original Supply shows the date of supplies from the related invoice.
In the Order field column, specify a customer order order to which this bank payment is related.
In the Proforma Invoice field column, specify an invoice received a Proforma Invoice related to the bank payment.
The Planning Document field column is available if the Use a payment calendar option is selected on the Administration > Settings > Money form. The field column is auto- populated in case when the payment is based on a Money Transfer (Plan) or Money Payment (Plan) document.
If the Project Costing functionality is enabled in the application on the Administration > Settings > Project Costing form form, you can link a bank payment with a related project which you can select in the Project field column (to find a project, start typing its name or code in the fieldcolumn).
Table Mode
To add a document, click the Add button on the table toolbar. As you add documents, the columns are populated.
The "Bank Payment (create)" form. The Payment Details tab in Table mode
In the Payment Amount column, specify how the payment amount is split between documents.
Make sure that the sum in the Payment Amount column is equal to the amount in the Total field under the table.If the amount was applied to multiple planning documents and projects, Click a link in the GL Accounts column to open the GL Accounts dialog box and to view the default GL accounts to be used for the document; replace them with another accounts if needed.
The GL Accounts dialog box
Use the Transaction Content column to make the transaction content more specific.
The tab toolbar buttons
You can use the following buttons on the tab toolbar:
- Pick: To open the list of supplier documents and to manually select the unpaid documents from the list.
- Fill: To populate the list automatically with any of the supplier unpaid documents which amount will be equal to the payment amount.
The tab totals
The Total field shows the total amount of the document; make sure that the sum in the Payment Amount column is equal to the amount in the Total field below the table.