Use this tab to list the documents which amounts must be adjusted by the amount of the credit note with the Mutual Settlement Adjustment transaction type.
You can leave the Documents tab empty: in this case, the credit note itself can be used as credit (advance) for future supplies or as the basis for refunding the customer.
The "Credit Note (create)" form. The Documents tab
To add the document, click the Add button.
The Document Amount and Contract columns are filled in automatically from the selected invoices and are not editable.
In the Order column, for each invoice specify the customer order if the order was specified in the invoice.
The Credit Note Amount column includes the amounts of mutual settlement adjustments in the currency of the credit note which is specified on the Main tab. You can enter the amounts manually.
To indicate that the adjustment amounts will be used as advance payments for particular invoices, select the Advance check boxes for the respective documents.
The Accounts Amount column shows the adjustment amounts in the document contract currency. If the credit note currency is the same as the contract currency, the amounts are equal to the amounts in the Credit Note Amount column.
The Rate and Factor columns are filled in automatically according to the contract currencies in the invoices.
In the Department column, you can specify the entity's departments, which are affected by this transaction.
In the Business Activity column, select the business activities to which the documents are related.
In the Expense Item column, select the item from the Expense Items list to link the expense incurred from this adjustment.
Once you added all the invoices you wanted, you can manually distribute the note's amount among the documents by using the Credit Note Amount column. Alternatively, you can click the Distribute Amount button and select from the following options:
- Proportion to the Number of Invoices: To distribute the credit note amount among all documents evenly.
- Proportion to the Amounts of Invoices: To distribute the credit note amount proportionally to the amounts.