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The required fields are: Entity, Company, Transaction Type, Currency, Amount, and Expense GL Account.
The "Credit Note (create)" form. The Main tab
In the Company field, you can select a customer, an individual or legal entity, for whom the credit note is created. Select it from the Companies list. The Contract field is populated automatically with the default contract of the selected customer. If necessary, you can select another contract of this customer (to open the list of contracts, click in the Contract field, then select Show all ).
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- New (document was created, but not recorded)
- Not Posted (document was recorded, but not posted)
- Posted (document was posted)
- Marked for Deletion (document was marked to be deleted)
The toolbar buttons
After filling out the tab, click the Save button to save your work. After filling out all the tabs, click Post to post the document without closing it or Post and close to post and close the document.
For descriptions of other buttons, see Document Toolbar.
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3.3.5.1.2. Creating a Credit Note. The Documents tab
Use this tab to list the documents which amounts must be adjusted by the amount of the credit note with the Mutual Settlement Adjustment transaction type.
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The "Credit Note (create)" form. The Documents tab
To add the document, click the Add button.
The Document Amount and Contract columns are filled in automatically from the selected invoices and are not editable.
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Once you added all the invoices you wanted, you can manually distribute the note's amount among the documents by using the Credit Note Amount column. Alternatively, you can click the Distribute Amount button and select from the following options:
- Proportion to the Number of Invoices: To distribute the credit note amount among all documents evenly.
- Proportion to the Amounts of Invoices: To distribute the credit note amount proportionally to the amounts.
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