On this tab, you can specify the details of the documents used to offset the loan payment amounts due to the lender in the current period.

The Loan Adjustment (create) form. The Loan Adjustment Details tab

Click Add if you need to add a new document manually.

Click Pick to select the required documents from the list of available documents of the specified supplier.

Make sure the Contract column shows the correct contract of the supplier (the one to which prepayments be used for offsetting against the loan payments are linked).

The Document column shows the particular prepayment document (Cash Payment, Bank Payment, Cheque Issued) to be offset against the loan payment amounts due in this period.

The Amount column shows the prepayment amount in the currency of the contract (which is indicated to the right in the column). If the loan payments are in this currency, adjust in this column the prepayment amounts to lesser values so that the sum would be equal to the sum of loan payments.

The Rate and Factor columns show the exchange rate of the specified currency with respect to the national currency and the factor used for conversion.

The Amount (Acct. Cur.) column shows the offset amount in the accounting currency to be used from this document.

In the GL Accounts column, you can view the default account to be updated by this transaction: Prepayments from Customers or Current Trade Receivables from Customers, depending on the transaction type. Click the link in the GL Accounts column to check that the GL account is correct. If needed, you can replace it with another account.

The GL Accounts dialog box

Click OK to save the account and close the dialog box.

The tab toolbar buttons

Click the Add button to add a line for a document.

Use the Pick button to add multiple documents to the list.

The tab totals

The Total Amount (Acct. Cur.) field is populated with the total amount in the accounting currency due on loans from the specified lender. This amount must be equal to the total amount in the accounting currency calculated on the Loans Received tab.