On the Payment Details tab, you can provide information about documents associated with the bank payment, taxation details, and information on the exchange rates used for the document.
The "Bank Payment (create)" form. The Payment Details tab
To add a document, click the Add button on the table toolbar.
In the Contract column, specify a supplier contract to which the payment is related.
In the Advance column, select a check box if the issued payment is intended as an advance payment for services or goods that will be provided later.
In the Document column, which is enabled only if this payment is not an advance payment, select a supplier document that will be paid with this payment.
The Accounts Rate and Accounts Factor columns are populated automatically according to the contract currency's rate with respect to the national currency on the document date. The Accounts Amount column shows the amount in the contract currency. If the rate is changed, the amount is recalculated in the Accounts Amount column.
In the Payment Amount column, specify the amount (in the currency of the bank account) intended for specific document of the supplier or related planning document.
The Planning Document column is available if the Use a Payment Calendar option is selected on the Administration > Settings > Money form. The column is auto- populated in case the payment is based on a Money Transfer (Plan) or Money Payment (Plan) document.
If the Project Costing functionality is enabled in the application on the Administration > Settings > Project Costing form, you can link a bank payment with a related project which you can select in the Project column (to find a project, start typing its name or code in the column).
In the VAT,% column (which is enabled for advance payments), you can view the VAT rate applicable to the document.
The VAT Amount column (which is enabled for advance payments) is populated with the VAT amount calculated in the currency of the bank account and in the national currency if they are different currencies.
Click a link in the GL Accounts column to open the GL Accounts dialog box and to view the default GL accounts to be used for the document; replace them with another accounts if needed.
The GL Accounts dialog box
Use the Transaction Content column to make the transaction content more specific.
The tab toolbar buttons
You can use the following buttons on the tab toolbar:
- Pick: To open the list of supplier documents and to manually select the unpaid documents from the list.
- Fill: To populate the list automatically with any of the supplier unpaid documents which amount will be equal to the payment amount.
The tab totals
At the bottom of the form, the VAT field shows the VAT amount owed on the payment if applicable.
The Total field shows the total amount of the document; make sure that the sum in the Payment Amount column is equal to the amount in the Total field.