By using this tab, you can specify expenses incurred in the process of goods return to the supplier or required for invoice corrections.
The "Debit Note (create)" form. The Expenses tab
Select the Include Expenses in Cost Price check box to be able to add the expenses to the cost of the items and distribute them proportionally to item costs.
If you need to manually add an expense or service item, click the Add button and select an item from the Items list.
In the Quantity column, you can specify the item quantity and in the Unit column, you can select an UOM for the item if the Multiple UOMs per Item option is selected on the Administration > Settings > Purchasing and Warehouses form.
The Characteristic column is available if the Enable Item Characteristics option is selected on the Administration > Settings > Purchasing and Warehouses form. In this column, you can specify additional properties of each item if the Use Characteristics option is selected for the item in its master record (see Items).
The Price column is filled in automatically from the appropriate supplier price list if such price list is available (see Supplier Price Lists). Otherwise, you can enter the prices manually
In the Transaction Content column, you can specify the contents of the transaction.
In the Comment column, you can enter some additional information about an expense.
In the GL Accounts column, you can view the default accounts to be updated by this transaction. If needed, you can replace them with other accounts.
The value in the Amount column is automatically calculated according to the specified price, item quantity, and discount.
If the VAT Applied option is selected for this invoice received on the Main tab, the VAT, % and VAT Amount columns are available.
The VAT amount is calculated in the currency of the document according to the amount and VAT-related settings (which are specified on the Main tab) as follows:
- If the Prices Include VAT option is selected: The VAT amount is extracted from the item amount (Amount), that is,
VAT_Amount = Amount*VAT_Rate/(100+VAT_Rate).
- If the Prices do not Include VAT option is selected: The VAT amount is calculated based on the item amount, that is,
VAT_Amount = Amount*VAT_Rate/100.
The Total amount is automatically calculated according to the VAT-related settings as follows:
- If the Prices Include VAT option is selected: Total = Amount.
- If the Prices do not Include VAT option is selected: Total = Amount + VAT_Amount.