To access the Debit Notes list, select Purchasing > Purchasing Documents > Debit Notes.

The Debit Notes list

The list of debit notes includes all the debit notes available in the system. If you don't see a specific document, filter the list by entity, supplier, or responsible person; rearrange the list by date or document number or use the Search field to locate the document by amount. You can change the list display settings to suit your particular needs. To learn more about the list display settings, see Working with the item list.

Use debit notes to adjust the mutual settlements with suppliers, to correct the invoices received, or to register the inventory returns to suppliers. Debit notes can be created based on the documents of the Invoice Received type.

Debit notes can be created with the following transaction types:

  • Mutual Settlements Adjustment: To adjust the accounts payable of the entity involved.
  • Goods Return: To register the return of goods and adjust the accounts payable.
  • Invoice Correction: To adjust an earlier created invoice received.

Debit notes can be used as the basis for documents of the following types:

  • Cash Receipt: For cash payments received from suppliers.
  • Bank Receipt: For payments received from suppliers through banks.
  • Cheque Received: To register payments from suppliers made by bank cheques.
  • Tax Credit Note Received: To register the changes in the recoverable VAT. (This option is not available for the Mutual Settlement Adjustment transaction type).
  • Goods Dispatch Note: To register the goods issued to be returned to suppliers from  warehouses where warehouse documents are used separately from financial documents.

The toolbar buttons

To manually create a new document of the Debit Note type, click the Create button on the toolbar.

To edit an existing document, double-click the line with the document in the Debit Notes list. You can also select the line, right-click it, and select Edit or click on the toolbar: More actions > Edit .

 If you need to print the selected document, send it by email, or perform other operations, refer to List Toolbar.

See also



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