This tab provides general information about this Invoice Received: the type of the transaction, the entity involved, the subcontractor company, its contract, currency, the document basis, and more data, which may depend on the configuration of your system.
If you are manually creating this Invoice Received, make sure that Return from Subcontractor is selected in the Transaction Type field—this enables the fields appropriate for this transaction type.
On this tab, the following fields are required: Company, Contract, Transaction Type, Entity, and Warehouse.
The "Invoice Received (create)" form. The Main tab
In the Company field, you can select a consignee, individual or legal entity, from whom this invoice was received. Select it from the Companies master records or create a new record.
The Contract field is populated with the default contract of the selected consignee. If necessary, you can change it by selecting the contract from the Company's Contracts list (to open the list, click the arrow button and then select Show all).
The Order field is not required. In this optional field, you can specify the purchase order for processing.
<Auto> in the Number field indicates that an internal number for this document is assigned automatically when you save the document. The From field is populated automatically with the current business date. You can select another date, if necessary.
In the Entity field, select an entity of your company which is responsible for the document. The Entity field is available if the Multi-Company Accounting option is selected on: Administration > Settings > General Settings. You can select your personal default entity to appear in documents; for this, refer to Personal Settings. If you have not selected your default entity, the entity defined first will be used as the system default value.
The Basis field is populated automatically, if the invoice received is based on an Invoice (Transfer to Processing). You can manually select the basis document from the list (for this, click Show all from the drop-down list). Once the basis document is selected, the data is copied from the basis to the invoice received. If, after you edited this invoice received, you want to cancel the changes and reset to the initial details, use the Fill in ( 
) button – the details from the basis document will be again copied to the invoice received.
The Warehouse field is available and required, if the Multiple Warehouses option on the Administration > Settings > Purchasing and Warehouses form is selected. In this field, you can select the warehouse which is receiving the items. If you need to receive items to multiple warehouses, move the Warehouse field from the Main tab to the table on the Inventory tab where it will appear as a table column. For this, use the Setting button on the toolbar (for more information, see Document Toolbar).
The Cell field is available if the Enable Bin Locations option is selected on the Administration > Settings > Purchasing and Warehouses form and if the Cellular option is selected for this particular warehouse. Select the cell in the warehouse structure which will store the items. If you need to store items in multiple cells, you can move the Cell field to the Inventory tab where it will appear as a table column. For this, use the Setting button on the toolbar (for more information, see Document Toolbar).
In the Comment text box, you can enter some additional information.
Notice the hyperlink below the Warehouse field– AED* on the screenshot above (can be different in your document). Notice that no taxation is applied to the document.
The currency of the invoice received is defined according to the selected contract. To use other currency in the document, select another contract, or create a new one, if necessary. Click the hyperlink to change the currency-related settings for the document. For details, see The Prices and Currency dialog box (Purchasing).
The document totals and other Information
At the bottom of the form, the Total Due field shows the document total on the goods returned from subcontractor without processing.
Also, at the bottom of the form, you can view who created this document and the current status of the document; it can be one of the following:
- New (document was created, but not recorded to the database)
- Not Posted (document was recorded, but not posted)
- Posted (document was posted)
- Marked for Deletion (document was marked to be deleted)
The toolbar buttons
After filling out the tab, click the Save button to save your work. After filling out all the tabs, click Post to post the document without closing it or Post and close to post and close the document.
The Document Settings dialog box
Once you are done with option selection, click OK to save the settings and close the dialog box or Cancel to close the dialog box without any changes to the settings.
To create a document based on this Invoice Received, click Generate on the toolbar and select one of the following options:
- Goods Receipt Note: To register the receiving of items to an order warehouse. This type of documents is available if the Separate Inventory and Financial Documents option is selected on the Administration > Settings > General Settings form and for the warehouse mentioned in this Invoice Received.
- Additional Expenses: To register any additional expenses related to this invoice received, for instance, transportation expenses.
For other button descriptions, see Document Toolbar.