On this tab, you can enter general information about this tax credit note: the transaction type, the customer, contract, the document which is the basis for this document, and other data which may depend on the configuration of your system.
If a tax credit note had been generated automatically for a credit note, advance payment, or output VAT transaction, all the required fields were filled in.
If you need to create a tax credit note manually, note that the required fields are: Company, Contract, Entity, and Basis.
The "Tax Credit Note (create)" form. The Main tab
In the Company field, select a customer, an individual or a legal entity, for whom the tax credit note is created. The Contract field (not available for the Advance transaction type) is populated automatically with the default contract of the selected customer. If necessary, you can select another contract of this customer (to open the list of contracts, click in the Contract field, then select Show all).
<Auto> in the Number field indicates that a number to this document will be assigned automatically when you save the document. The From field is populated automatically with the current business date. You can select another date if necessary.
In the Transaction Type field, you can select one of the following options:
- Sale: To indicate that this tax credit note is related to the sales.
- Advance: To indicate that this tax credit note is created for a returned advance payment or transaction resulting in a credit to customer.
- Other: To indicate that this tax credit note is related to a document of other type. In the Related To field, which is available only for this transaction type, you can select a document of the Output VAT Transaction type.
In the Entity field, select an entity of your company for which this document is being prepared. The Entity field is available if the Multi-Company Accounting option is selected on the Administration > Settings> General Settings form. You can select your personal default entity to appear in documents; for this, refer to Personal Settings. If you have not selected your default entity, the entity defined first will be used as the system default value.
In the Basis field, you can select a document of this customer of one of the following types:
- Credit Note (for transaction type: Sale)
- Bank Payment, or Cheque Issued, or Cash Payment (for transaction type: Advance)
- Output VAT Transaction (for transaction type: Other)
Once the basis is selected, the data is copied to the document from the basis. If you have made changes to the document which you would like to cancel, click the Fill by Basis button to reset the data to the basis.
A string below the Basis field (not displayed if Advance is the transaction type)—on the screenshot above, Basis Currency: AED—indicates the currency of the document selected as the basis. In case the basis document is not in the national currency, this string also shows the exchange rate of this currency with respect to the national currency, and then, on the Inventory and Services tab, the item and VAT amounts will be shown in both currencies. The exchange rate to be used for amount conversion must be equal to the rate published by the UAE Central Bank for the date of the supply. For details, see Currencies.
The document totals and other information
At the bottom of the form, the VAT Amount field shows the total VAT amount calculated for the document, and the Total Due field shows the document total.
Also, at the bottom of the form, you can view who created the document and the document current status; it can be one of the following:
- New: The document was created, but not saved.
- Not Posted: The document was saved, but not posted.
- Posted: The document was posted.
- Marked for Deletion: The document was marked to be deleted.
The toolbar buttons
After filling out the tab, click the Save button to save your work. After filling out all the tabs, click Post to post the document without closing it or Post and close to post and close the document.
For descriptions of other buttons, see Document Toolbar.