On the Payment Details tab, you can provide information about documents associated with the cash payment, taxation details, and information on the exchange rates used for the document.

The "Cash Payment (create)" form. The Payment Details tab in single-row mode

There is a switch for changing the display mode which is located to the right on the tab. There are the following two options:

• Single-Row Mode. By default, this option is applied. Use this mode if the payment is applied only to a single document.
• Table Mode. Use this mode to apply the payment amount to multiple documents.

Single-Row mode

For the Advance option select Yes if the issued payment is intended as an advance payment for services or goods that will be provided later.

In the Contract field, specify a supplier contract to which the payment is related.

The Accounts Rate and Accounts Factor fields are populated automatically according to the contract currency's rate with respect to the national currency on the document date. The Accounts Amount field shows the amount in the contract currency that will be paid with the issued cash payment.

If the contract currency is different from the cash account currency, the system will recalculate the amount in the contract currency based on the specified exchange rate and show it in the Accounts Amount field. If the rate is changed, the amount is recalculated in the Accounts Amount field.

In the Document field, which is available only if this payment is not an advance payment (No is selected for Advance), select a supplier document that will be paid with this payment.

In the Order field, specify a purchase order to which this cash payment is related.

In the Proforma Invoice field, specify an invoice received related to the cash payment.

The Planning Document field is available if the Use a payment calendar option is selected on the Administration > Settings > Money form. The field is auto- populated in case the payment is based on a Money Transfer (Plan) or Money Payment (Plan) document.

If the Project Costing functionality is enabled in the application on the Administration > Settings > Project Costing form, you can link a cash payment with a related project which you can select in the Project field (to find a project, start typing its name or code in the field).

In the VAT,% field, which is available for advance payments, you can view the VAT rate applicable to the document.

The VAT Amount field (which is available for advance payments) is populated with the VAT amounts calculated in the currency of the cash account and in the national currency if they are different currencies.

Table mode

In Table mode, you can add documents to the list one by one, or you can add multiple documents at once by using the following buttons:

• Pick: To open the list of supplier documents and to manually select the unpaid documents from the list.
• Fill: To populate the list automatically with any of the supplier unpaid documents which amount will be equal to the payment amount.

To add a document, click the Add button on the table toolbar. As you add documents, the columns are populated.

The "Cash Payment (create)" form. The Payment Details tab, Table mode

In the Payment Amount column, specify how the payment amount is split between documents.

Make sure that the sum in the Payment Amount column is equal to the amount in the Total field under the table.If the amount was applied to multiple planning documents and projects, make sure that the sum in the Payment Amount column is equal to the amount in the Total field under the table.