This form provides general information on a funds transfer: bank and cash accounts involved in the transaction, basis document, amount, date, and so forth.

On this form, the following fields are required: Entity, Cash Account, Cash Flow Item, Amount, Currency and Bank Account.

The "Money Transfer (create)" form

<Auto> in the Number field indicates that a number to this document will be assigned automatically when you save the document. The From field is populated automatically with the current business date. You can select another date, if necessary.

In the Entity field, select an entity of your company for which this document is being prepared. The Entity field is available if the Multi-Company Accounting option is selected on: Administration > Settings> General Settings. You can select your personal default entity to appear in documents that you create; for this, refer to Personal Settings. If you have not selected your default entity, the entity defined first will be used as the system default value.

The Basis field is auto-populated if this document was created on the basis of a document of the following types: Bank Receipt, Cash Receipt, Money Transfer (Plan). If needed, you can manually select the basis document from the list of available documents (for this, click Show all from the drop-down list). Once the basis document is selected, the data is copied to this transfer. If, after you edited the transfer document, you want to cancel the edits, click the Fill in button – the details from the basis document will be copied to the transfer document.

The Transfer From section

Using the Bank Account and Cash Account radio buttons, select the type of account to be used as a source of funds.

In the Bank Account field or Cash Account field (one of which appears according to the selected option), select the particular account of the selected type.

To be able later to analyze the cash flows, in the Cash Flow Item field, specify the cash flow item used for funds transfers. By default, it is Cash Transfer.

In the Amount field, specify the amount to be transferred form the selected account. The default currency of the amount is the currency of the source bank/cash account. The current exchange rate for the currency with respect to the national currency is shown to the right of the field.

The Cross-Rate field shows the calculated coefficient based on the exchange rates of the currency of the source account, the currency of the destination account, and the transfer fee.

If any of exchange rates, amounts, or the fees are changed, the value in the field is recalculated. If the cross-rate is changed, the received amount and transfer fee are recalculated.

Use the In. Doc. # and From fields (which appear if Bank Account is selected as a source) to enter the attributes of the bank document supporting the transfer.

In the Transfer Fee (AED) field, you can specify the amount of fee for the money transfer. The fee is considered as included in the issued amount. If the fee is changed, the received amount is automatically recalculated in the Transfer to section.

In the Transaction Content field, provide any relevant description which will be used for posting.

In the Comment text box, you can specify some additional information about this document.

The reconciliation status of the document appears in the upper right corner of the form if the Bank Statement Reconciliations option is selected on the Administration > Settings > Money form and the Reconcile Bank Statements option is selected in any of the bank account master records.  For a new document, the default status is Unmatched; after the Bank Reconciliation document (in which any transaction of this transfer was matched to a bank transaction) was posted, reconciliation status may change to Partly Matched or Matched.

For documents with the Partly Matched or Matched reconciliation status, the Unmatch button appears to the right of status, so that you can click it to undo matching of this document to the bank statement transaction(s).

The Transfer To section

Using the Bank Account and Cash Account radio buttons, select the type of account to be used as a destination of the transfer.

In the Bank Account field or Cash Account field (one of which appears according to the selected option), select the particular account of the selected type for receiving the funds.

To be able later to analyze the cash flows, in the Cash Flow Item field, specify the cash flow item used for funds transfers. By default, it is Cash Transfer.

The Amount field shows the amount to be received in the currency of the selected cash or bank account. The current exchange rate for the currency with respect to the national currency is shown to the right of the field. The receives amount is calculated based on the issued amount, exchange rates of the currencies involved, and the transfer fee.

The Cross-Rate field shows the calculated coefficient based on the exchange rates of the currency of the destination account, the currency of the source account, and the transfer fee.

If any of exchange rates, amounts, or the fee are changed, the value in the field is recalculated. If the cross-rate is changed, the Issued amount and transfer fee are recalculated.

Use the In. Doc. # and From fields (which appear if Bank Account is selected as a destination) to enter the attributes of the bank document supporting the transfer.

The Department field shows the default department. You can select another department to which the transfer fee will be recorded.

In the Business Activity field, specify the business activity to which this transfer is related.

In the Expenses GL Account field, specify an account to record the fee expense.

In the Expense Item field, specify an expense item for analysis of expenses in the system.

In the Comment text box, you can specify some additional information on this transfer.

The toolbar buttons

After entering some data on the tab, click the Save button to save your work. After filling out all the tabs, click Post to save and post the document without closing it or Post and close to save, post, and close the document.

For descriptions of other buttons, see Document Toolbar.