Use this tab to list the documents which amounts must be adjusted by the amount of the debit note with the Mutual Settlement Adjustment transaction type.
The "Debit Note (create)" form. The Documents tab
To add the document, click the Add button.
In the Document column, select invoices received one by one from the list of supplier documents.
The Document Amount and Contract columns are filled in automatically from the selected invoice received and are not editable.
In the Order column, for each invoice received specify the purchase order if the order was specified in the appropriate invoice received.
The Debit Note Amount column includes the amounts of mutual settlement adjustments in the currency of the debit note which is specified on the Main tab. You can enter the amounts manually.
To indicate that the adjustment amounts will be used as advance payments for particular invoices received, select the Advance check boxes for the respective documents.
The Accounts Amount column shows the adjustment amounts in the document contract currency. If the debit note currency is the same as the contract currency, the amounts equal to the amounts in the Debit Note Amount column.
The Rate and Factor columns are filled in automatically according to the contract currencies in the invoices received.
In the Department column, you can specify the entity's departments, which are affected by this transaction.
In the Business Activity column, select the business activities to which the documents are related.
In the Income Item column, select the item from the Income Items list to link the income from this adjustment.
Once you added all the invoices received that you wanted, you can manually distribute the note's amount among the documents by using the Debit Note Amount column. Alternatively, you can click the Distribute Amount button and select from the following options:
- Proportion to the Number of Invoices: To distribute the debit note amount among all documents evenly.
- Proportion to the Amounts of Invoices: To distribute the debit note amount proportionally to the amounts.