On this tab, you can enter general information about this tax invoice received: the transaction type, the supplier, contract, the document which is the basis for the tax invoice received, and other data which may depend on the configuration of your system.

If this tax invoice received was generated automatically for a document of the Invoice Received, Advance Payment, Input VAT Transaction, Additional Expenses, Advance Report, Subcontractor Report, Payment Expense (Advance), Petty Cash Expense (Advance), or Cheque Expense (Advance) type, all the required fields are filled in, you only need to enter the date and the number of the original supplier's invoice.

If you need, you can create the document manually. The required fields are: Company, Contract, Entity, and Basis.

The "Tax Invoice Received (create)" form. The Main tab
In the Company field, select a supplier, an individual or a legal entity, whose tax invoice you need to create. The Contract field (not available for the Advance transaction type) is populated automatically with the default contract of the selected supplier. If necessary, you can select another contract of this supplier (to open the list of contracts, click in the Contract field, then select Show all).

In the In Doc field, enter the number of the tax invoice received from the supplier. In the From field, enter the date of the tax invoice received from the supplier.
<Auto> in the Number field indicates that an internal number (in the database) for this document is assigned automatically when you save the document.
The From field is populated automatically by the current business date. You can select another date if necessary. The corresponding input VAT amount will be considered as recoverable amount starting from this date.

In the Transaction Type field, you can select one of the following options:

• Receipt: To indicate that this tax invoice received is for received goods and services. This enables the Summary check box and the Basis tab.
• Advance: To indicate that this tax invoice received is based on the payment expense (or cash expense, or cheque payment expense) issued for the supplier as an advance payment. This brings up additional fields (VAT Amount of Planned Supply and Total Planned Supply) at the bottom of the form, which are auto-populated from the payment (basis document) and show the planned VAT and total amounts.
• Other: To indicate that this tax invoice received is related to a document of other type. In the Related To field, which is available only for this option, you can select a document of the Input VAT Transaction type.

The Summary check box is available only for the Receipt transaction type. If you received from your supplier one tax invoice for supplies listed in multiple invoices, you need to create a summary tax invoice received. For this, select the Summary check box — this removes the Basis field and enables the Basis tab where you can create a list of invoices received. If the check box is cleared, you will be able to add only one invoice received to this tax invoice received.

In the Entity field, select an entity of your company for which this document is being prepared. The Entity field is available if the Multi-Company Accounting option is selected on: Administration > Settings> General Settings. You can select your personal default entity to appear in documents; for this, refer to Personal Settings. If you have not selected your default entity, the entity defined first will be used as the system default value.

In the Basis field, you can select one of this supplier's documents of the following types:

• Invoice Received, Subcontractor Report, Additional Expenses (transaction type: Receipt)
• Input VAT Transaction (transaction type: Other)
• Payment Expense, or Petty Cash Expense, or Cheque Payment Expense (transaction type: Advance)

Once the basis is selected, the data is copied to the document from the basis. If you have made changes to the document that you would like to cancel, you can click the Fill by Basis button to reset the data to the data from the basis.
A string below the Basis field (not displayed if Advance is the transaction type)—on the screenshot above, Basis Currency: AED—indicates the currency of the document selected as the basis. In case the basis document is not in the national currency, this string also shows the exchange rate of this currency with respect to the national currency, and then, on the Inventory and Services tab, the item and VAT amounts will be shown in both currencies. The exchange rate to be used for amount conversion must be equal to the rate published by the UAE Central Bank for the date of the supply. For details, see Currencies.

The document totals and other Information

For the document with other than the Advance transaction type, the VAT field shows the total VAT amount calculated for the document, and the Total Due field shows the document total.
If Advance is selected as the transaction type, there are additional fields at the form bottom.

The "Tax Invoice Received (create)" form. The Main tab for the Advance Transaction type
Generally, these fields (VAT Amount of Planned Supply and Total Planned Supply) are populated with the data from the purchase order which was used as the basis for the advance payment.

Also, at the bottom of the form, you can view who created the document and the document current status; it can be one of the following:

• New: The document was created, but not saved.
• Not Posted: The document was saved, but not posted.
• Posted: The document was posted.
• Marked for Deletion: The document was marked to be deleted.

The toolbar buttons

After filling out the tab, click the Save button to save your work. After filling out all the tabs, click Post to post the document without closing it or Post and close to post and close the document.
For descriptions of other buttons, see Document Toolbar.